admin assistant jobs

Near midlands
656Jobs Found

656 jobs found for admin assistant jobs Near midlands

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Administrative Assistant, Events-$17-$22/hr-Washington, DC

Beacon Hill Staffing Group, LLC

Washington, DC
13 days ago
Washington, DC
$17 - $22 Per Hour
13 days ago
$17 - $22 Per Hour

Our client, a small event planning company in Washington, DC, is seeking an Administrative Assistant to support their upcoming virtual events!
About You:
  • A Bachelor's degree is required
  • 1+ year of professional administrative or event support experience
  • Strong skills in MS Office Suite, Google Suite, and WordPress are required
  • Excellent attention to detail and ability to meet multiple deadlines

The Job:
  • Schedule virtual client meetings and take notes during each meeting
  • Monitor and maintain the event task tracker
  • Correspond directly with clients and sponsors to ensure timely deliverables

This temporary opportunity will last 1-2 months with the possibility of extension and pays $17-$22/hour DOE. If you have previous professional or events experience, apply today with your Microsoft Word resume!
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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Administrative Assistant - $21-$24/hour

Beacon Hill Staffing Group, LLC

Washington, DC
24 days ago
Washington, DC
$21 - $24 Per Hour
24 days ago
$21 - $24 Per Hour

Our client, a law firm in downtown DC, is seeking a temporary-to-hire Administrative Assistant to join their busy office!

About You:
- Bachelor's degree preferred.
- 3+ years of relevant administrative experience (including internships) required.
- Strong skills in MS Office Suite and Adobe Acrobat.
- Outstanding organizational and time management skills.

The Job:
- Answer and direct calls using a multi-phone line system.
- Prepare correspondence and documents; scan and file as needed.
- Prepare and process expense and credit card reconciliations.
- Communicate with internal staff and external vendors.
- Provide administrative and project support to multiple departments.
This is a temporary-to-hire position that pays $21/hr-$24/hr, with the opportunity to convert to a $45K-$49K salary DOE. This is an excellent opportunity for someone looking to grow in an administrative support role! If this sounds like you, apply today with your Microsoft Word resume!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Find Us on Facebook!

Follow Us on Twitter!

Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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Administrative Assistant - $21-$24/hour - Washington, DC

Beacon Hill Staffing Group, LLC

Washington, DC
27 days ago
Washington, DC
$45k - $49k Per Year
27 days ago
$45k - $49k Per Year

Our client, a law firm in downtown DC, is seeking a temporary-to-hire Administrative Assistant to join their busy office!
About You:
- Bachelor's degree preferred.
- 4+ years of relevant experience (including internships) required.
- Strong skills in MS Office Suite and Adobe Acrobat.
- Outstanding organizational and time management skills.
The Job:
- Answer and direct calls using a multi-phone line system.
- Prepare correspondence and documents; scan and file as needed.
- Prepare and process expense and credit card reconciliations.
- Communicate with internal staff and external vendors.
- Provide administrative and project support to multiple departments.
This is a temporary-to-hire position that pays $21/hr-$24/hr, with the opportunity to convert to a $45K-$49K salary DOE. This is an excellent opportunity for someone looking to grow in an administrative support role! If this sounds like you, apply today with your Microsoft Word resume!
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Find Us on Facebook!

Follow Us on Twitter!

Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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Administrative Assistant - $45K-$55K - Chevy Chase, MD

Beacon Hill Staffing Group, LLC

Chevy Chase, MD
17 days ago
Chevy Chase, MD
$45k - $55k Per Year
17 days ago
$45k - $55k Per Year

Our client, a very successful private equity firm in Chevy Chase, MD, is seeking a temporary to hire Administrative Assistant to support their busy office!
About You:
  • Bachelor's degree is strongly preferred.
  • 2-3+ years of professional experience required; experience working in the finance industry is preferred.
  • Ability to multi-task and prioritize multiple projects simultaneously.
  • Proactive, detail oriented, and possesses superb written and verbal communication skills.
  • Highly proficient in Microsoft Office Suite.

The Job:
  • Provide administrative support for five high-level staff members.
  • Coordinate domestic and international travel arrangements.
  • Reconcile expense reports in Concur.
  • Coordinate and manage calendars and scheduling.
  • Organize and compile materials for meetings and conferences.
  • Other duties as assigned.

This is a temporary to hire opportunity that pays between $20/hr-$22/hr and converts to a salary of $45K-$55K depending on experience. This is an excellent opportunity for someone looking to take their administrative skills to an exciting, fast-paced environment. If you are interested in this opportunity, apply today with your MS Word resume!
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Find Us on Facebook!

Follow Us on Twitter!

Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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Administrative Assistant II

Celestar Corporation

Washington, DC
27 days ago
Washington, DC
27 days ago

Celestar is seeking an Administrative Assistant II in support of the Department of Commerce. This position is located in Washington, DC. If interested and qualified, we welcome you to apply for this challenging opportunity.

 

CLEARANCE REQUIREMENT: Active Top-Secret Level Clearance with SCI Access

 

DUTIES AND RESPONSIBILITIES

  • Administratively prepare, maintain, reconcile, transition, and track new and existing digital and paper investigative case/work files.
  • Assist Department of Commerce Investigations and Threat Management Service (ITMS) staff with administrative preparation involving legal process, case presentation, and/or prosecution.
  • Perform and document various specified record checks.
  • Coordinate and perform physical, operations, information, and communications security administrative assignments.
  • Assist ITMS staff with applicant screening/vetting, personnel in/out processing.
  • Prepare and coordinate travel, equipment inventories/maintenance, and assignment preparation/devolution.

 

REQUIRED QUALIFICATIONS

  • Demonstrated experience performing secretarial and administrative duties to include planning and producing correspondence, reports, proposals, memos, and other documentation, operating spreadsheet software such as Excel to produce finished documents, and poof reading completed documents
  • Six (6) or more years of related experience

 

EDUCATION

  • An associate degree is required

 

CLEARANCE

  • This position requires an active Top-Secret security clearance with SCI Access

 

IMPORTANT NOTE: This is a Best Athlete Selection Process! Please ensure that the required and/or desired experience is reflected on your resume to receive fair and competitive consideration.

 

If you are interested in this position, please send me a copy of your latest resume at sarshie@celestarcorp.com with the information requested below: Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position or this is not the right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you!

 

- Availability to start a new job

- Best Rates

- Contact #

Please don’t hesitate to contact me for any question (s) you may have. All employment is decided on the basis of qualifications, merit, and business need.

 

 

 

Regards

 

Sarah Arshie

Technical Recruiter

Celestar Corporation

9501 East U.S. Highway 92

Tampa, FL. 33610

(O) 703-962-6001 Ext: 551

(C)  703-936-0375

E-Mail……. sarshie@celestarcorp.com

Celestar…… Military Intelligence & Operations Jobs Group

Celestar…....Corporate Web Site

 

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Executive Assistant

Bat Conservation International

Remote, DC
1 day ago
Remote, DC
1 day ago


Bat Conservation International (BCI), a 501(c)(3) nonprofit organization dedicated to the protection of bats and their habitats in America and around the world, seeks an Executive Assistant.

The Executive Assistant will join a dynamic organization and a highly progressive team, reporting directly to the Executive Director. The Executive Assistant will provide administrative support to the Executive Director (located on the East Coast), support the Senior Leadership Team and the Operations Team with special projects as needed, assist in planning and administering Board-related events, and serve as a liaison to the Board on behalf of the executive office.

The Executive Assistant must be creative and enjoy working within an environment that is mission and results-driven, where they can bring their whole self to work, contribute to positive ecological and social change and achieve significant professional growth for future career opportunities. This is an ideal position for a highly motivated college graduate with at least two years of work experience.

BCI is a distributed organization with staff all across the United States with two offices in Washington, DC and Austin, TX. The ideal candidate will be based out of Washington, DC metropolitan area; however, BCI will consider candidates from all locations. Candidates in the Washington, DC, and Austin, TX metropolitan areas can work in an office.

Position Description:

Executive Support

  • The Executive Assistant supports both internal and external communications on behalf of the  Executive Director.
  • The Executive Assistant organizes and maintains the Executive Director’s calendar, arranges and coordinates appointments, and prepares and provides appropriate documentation to support the Executive Director’s participation in meetings.
  • The Executive Assistant works closely and effectively to support the Senior Leadership Team with administrative responsibilities, including scheduling meetings and reviewing and approving time and expense reports.
  • The Executive Assistant attends critical meetings and takes notes as needed.

Administrative and Operations Support

  • The Executive Assistant meets regularly with the Operations team and provides support as needed. 
  • The Executive Assistant monitors BCI correspondence and coordinates external communication as needed.
  • The Executive Assistant supports special projects within the Executive Office and with the Operations team.

Board Support

  • The Executive Assistant coordinates triannual and periodic meetings with the Board of Trustees and its committees, including research, logistics, travel accommodations, planning special dining needs, etc.
  • The Executive Assistant works in partnership with the Operations Coordinator in organizing, editing, and circulating written materials for the Board and its committees; handling meeting logistics; scheduling meetings and calls; facilitating ongoing communication with the Board, including email updates; providing additional support to the Board’s committees; and other duties.
  • The Executive Assistant attends Board committee meetings and prepares minutes and materials for triannual Board of Trustees meetings.
  • The Executive Assistant works with the Operations Coordinator in tracking, updating, and maintaining Board materials, including Board Organization Chart, Board Roster, Committee Rosters, memos/mailing, bylaws, and Board policies.

Ideal Candidate Qualifications:

Required Knowledge/Experience

  • Bachelor’s degree with two years of professional experience
  • Extremely detail-oriented and strong organizational skills
  • Superior computer and communication skills;
  • Proven success with managing multiple tasks/projects simultaneously and accurately
  • Ability to exercises utmost discretion, diplomacy, and professionalism in all matters, especially those involving confidential or sensitive information;
  • Motivated to create social and environmental impact.
  • Outstanding commitment to professional integrity, honesty, confidentiality, and dependability. 
  • Highly professional demeanor with strong interpersonal and customer service skills to build and sustain productive working relationships with all levels of staff and the Board. 
  • Lived experience engaging with people from Black, Indigenous, and other communities of color.
  • Willingness to be flexible as business priorities and needs change. 
  • Highly curious individual who loves learning new things and solving problems.
  • Contributes to a healthy workplace and organization.

Preferred Knowledge/Experience

  • Experience working successfully in an executive support position.
  • Comfortable at remote work and willing to work extra hours during peak workload periods to accommodate urgent deadlines on occasion.
  • Experience in all Microsoft Office Suite programs and video conferencing software, including Zoom and Slack.
  • A constant learner with the ability to work effectively with minimal supervision.
  • Strong initiative and self-motivation, commitment to goal attainment, and ability to function as a partner within a team.

Work Characteristics and Competencies:

 

What We Offer You:

The salary for this position is $50,000. Bat Conservation International offers a competitive compensation package with an organizational culture that supports staff well-being and professional development. Benefits include: Generous paid vacation and sick time; 401(k) plan with employer match; Health, dental, and vision insurance plan.

 

If you have 70% or more of the desired qualifications, we encourage you to apply. Individuals interested in this position should send their resume and cover letter no later than March 26, 2021. Interviews will begin April 1, 2021 with an anticipated April 12, 2021 start date. Bat Conservation International is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce and committed to promoting inclusion and equity in its community.

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Executive Assistant, Office of the President

Democracy Fund

Washington, DC
19 days ago
Washington, DC
19 days ago

ABOUT US

Democracy Fund is a foundation working to defend American democracy and challenge it to be more open and just.  Created by eBay founder and philanthropist Pierre Omidyar, Democracy Fund has made more than $200 million in grants to support free and fair elections, a vibrant and diverse public square, effective and accountable government, and a just and inclusive society.  In addition to grantmaking, Democracy Fund advocates for better solutions and works with partners to grow philanthropic support for our democracy.  To learn more, visit www.democracyfund.org and www.democracyfundvoice.org.

POSITION SUMMARY

Democracy Fund champions leaders and organizations who defend democracy and challenge our political system to be more open and just. We also believe as grantmakers we must be humble and oriented towards listening and service, recognizing that our grantees are visionaries and collaborators who we want to help succeed in the world. The Office of the President supports the leadership of the organization’s chief executive in order to provide strategic direction for the organization. The office also enables special initiatives and experimental grantmaking at the organization and supports external leadership in the field.

The Executive Assistant provides high-level administrative support to, and serves as the first point of contact for, Democracy Fund’s Office of the President, which includes our President, his Senior Associate, and the Managing Director of Program. The Executive Assistant should be a systems thinker who understands the nature of our grantmaking strategies as well as how the different teams at Democracy Fund interact. This role will serve as an anchor within the Office of the President, connecting and working with every part of our organization and with external audiences to support open communications, smooth collaboration, and increased efficiencies.

We will look to the Executive Assistant to help us design and manage internal team processes, coordinate meetings and events, provide support for grantmaking and team level accounting, and provide administrative and coordination support of key tasks for the team and across the organization. The successful candidate will be a resourceful, highly collaborative team player who possesses strong written and verbal communication, administrative, and organizational skills, and who excels at managing a realistic balance among multiple priorities. Able to work independently on projects from conception to completion, the ideal candidate will enjoy meeting deadlines, designing and refining processes to make them run smoothly, and enhancing internal communication.

While this is initially a one-year term position, the position has the potential to become permanent in 2022. This role reports to the Senior Associate in the Office of the President.

PRIMARY RESPONSIBILITIES

The Executive Assistant's responsibilities will include, but not be limited to, the following:

HIGH-LEVEL ADMINISTRATIVE EXECUTIVE SUPPORT

  • Responsible for overall administration and coordination for the Office of the President, including managing appointments, arranging all travel logistics, and other administrative tasks as needed.
  • Provide support for meetings, including agenda development, facilitation support, scheduling, preparing any necessary technology, ensuring compilation and sharing of relevant background information, notetaking, and overseeing follow-up communications or next steps.
  • Work closely with both the President and the Managing Director of Program to keep them well informed of upcoming commitments and responsibilities.
  • Take initiative by following up and following through, and prioritizing conflicting issues to ensure that all team and organization-level objectives are met.
  • Coordinate closely with, and provide backup support to, the Executive Assistant to the Chief Operating Officer, as needed.

OPERATIONAL SYSTEMS & PROCESSES

  • Design and facilitate core operational systems and processes to help the Office of the President run smoothly and, in partnership with other coordination leads and the Operations team, propose cross-organizational system improvements.
  • Work with Democracy Fund staff and consultants to manage contract administration, expenses, and invoices. Monitor and proactively follow up on workflows for grants, contracts, and payments.
  • Support team-wide budgeting processes such as annual planning, tracking spending, and regular reforecasting.
  • Provide administrative support for grantmaking, such as management of the grant pipeline, tracking deadlines, and due dates for reports and payments.
  • Manage and organize Office of the President data, including contacts, meeting agendas, and files. Use discretion and good judgment when managing documents with confidential information.
  • In coordination with the Partnerships Team, track and support engagement with peer funders, including supporting management of contact database when needed.
  • In coordination with the Communications and Network team, and Strategy, Impact and Learning team, support external and partner event planning when needed.
  • On occasion, provide project management for special initiatives, and provide additional capacity on key cross-organizational initiatives.

INTERNAL & EXTERNAL COMMUNICATIONS

  • Help ensure clear communications across the Office of the President and between the team and the broader organization.
  • Track, manage, and follow up on existing and incoming external contacts with professionalism, cultivating ongoing relationships as needed.
  • Partner with other Executive Assistants and Team Coordinators to support organization-wide workflow planning and keep the Office of the President informed of key priorities and bottlenecks.
  • Work closely with the Executive Assistant to the Chief Operating Officer to support the executive team, management team, and all-staff meetings.
  • Support correspondence with the Board of Directors, calendaring and logistics for Board Meetings, and assist in the preparation of Board materials.
  • Support the President and Managing Director in fostering connection with staff by proposing and implementing initiatives that build a trust-based, inclusive culture.

TEAM MEMBER

  • Serve as a team player with the ability to build strong relationships and work collaboratively.
  • Work effectively with staff at all levels, balancing projects and priorities for multiple team members.
  • Work with other staff and the Operations team specifically to develop, support, and refine strong cross-organizational systems.
  • Contribute to a team culture that values collaboration, positivity, and transparency and that drives towards impact through continuous improvement and learning.
  • Actively work to support the success of other members of the entire Democracy Fund team and cultivate an organizational culture that is highly collaborative, positive, and productive.
  • Other duties as assigned.

EDUCATION, EXPERIENCE, AND SKILLS REQUIREMENTS

  • Deep passion for strengthening American democracy.
  • 3-5 years’ experience supporting C-level executives and executive teams, preferably in a nonprofit setting.
  • The ability to show initiative when carrying out and following up on assigned tasks, and to implement problem-solving.
  • Successful time management skills to carry out multiple tasks seamlessly while maintaining a meticulous attention to detail.
  • Superb interpersonal skills and proven ability to build and sustain relationships with all staff and stakeholders, supporting their inclusion in bringing their wide diversity of perspectives and lived experience to bear on our work.
  • Excellent organization skills, as well as, superior written and verbal communication skills.
  • Sound judgment with the ability to analyze a situation or conflict and determine the correct prioritization or next steps. Must take a pro-active approach to problem solving.
  • Resourceful, curious team player who works well independently.
  • Trusted professional with proven experience to handle confidential information with discretion, adaptable to various competing demands, and who naturally seeks the highest level of customer service and response.
  • Comfortable with ambiguity and adaptable while working in a dynamic entrepreneurial environment.
  • High comfort with Microsoft Office and proficiency preferred in A/V set up and troubleshooting. Experience with Salesforce, Fluxx, Expensify, or other robust CRMs preferred.
  • Bachelor’s degree or relevant experience.
  • The position will eventually be based in Washington, D.C. but will begin remotely due to the ongoing pandemic.

HOW TO APPLY

Interested candidates should submit a cover letter and resume. Applications submitted without a cover letter or lacking the desired number of years of experience will not be considered. Take this as a chance to tell us about yourself and why you're interested in joining our team. No calls please.

Democracy Fund is committed to a diverse workplace, seeking voices and expertise from people from across the political spectrum. Our board, staff, advisors, and grantees include Republicans, Democrats, and Independents.  Democracy Fund is an Equal Opportunity Employer, where we encourage candidates of all ages, color, ethnic background, country of origin, religion, disability status, gender, sexual orientation, and gender identity to apply.

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Administrative Assistant

Nemours

Washington, DC
5 days ago
Washington, DC
5 days ago

As one of the nation’s leading pediatric health care systems, Nemours is committed to providing all children with their best chance to grow up healthy. We offer integrated, family-centered care to more than 300,000 children each year in our pediatric hospitals, specialty clinics and primary care practices in Delaware, Florida, Maryland, New Jersey and Pennsylvania. Nemours strives to ensure a healthier tomorrow for all children – even those who may never enter our doors – through our world-changing research, education and advocacy efforts. At Nemours, our Associates help us deliver on the promise we make to every family we have the privilege of serving: to treat their child as if they were our own. 

Equity, diversity, and inclusion guide our growth and strategy.  We are looking for individuals who are passionate about, and committed to leading efforts to provide culturally relevant care, reducing health disparities, and helping build a diverse and inclusive team environment. All Nemours associates are expected to ensure that these philosophies are embedded in their day to day work with colleagues, patients and families.

The Administrative Assistant resides within Nemours National Office of Policy and Prevention. This position supports the Policy and Advocacy (P&A) team, along with some targeted assistance to the Practice and Prevention (P&P) team. The position also supports general office operations and provides backup support to the Executive Coordinator. This position will provide opportunities to grow skillsets in the areas of communication (written, verbal, social media), research, public policy and public health.

The Administrative Assistant is responsible for performing daily administrative operations and scheduling on behalf of the Director of the Office of Child Health Policy and Advocacy and some targeted assistance for the P&P team. Routine tasks will include processing invoices, assisting in the dissemination of materials, preparing folders, drafting and disseminating invitation and thank you letters, assisting in scheduling VIP visits and other high priority meetings, assisting with contracts, greeting office visitors, managing technology requests, liaising with the landlord, supporting reporting processes, and performing other routine administrative, travel and scheduling tasks as outlined below. The Administrative Assistant will also assist with research and writing tasks to support the Policy and Advocacy team, summarizing policy briefings and meetings, and preparing for events and webinars. The Administrative Assistant will be part of a very collaborative and fast-paced office and must be comfortable problem solving and working closely with teammates to handle multiple projects and responsibilities simultaneously.

Nemours (Nemours.org) is an open and welcoming place to work, and values diversity in all its forms. Additionally, Nemours aspires to have its workforce and providers reflect the rich diversity of the communities we serve. Candidates of diverse backgrounds and those committed to working with diverse populations and conversant in multicultural issues are strongly encouraged to apply. ​

This position will be located in the Washington, DC office. Remote work restrictions may apply to this position.

Essential Functions

  • Schedule internal and external meetings and calls.
  • Work with accounting team to process invoices.
  • Assist with disseminating and drafting invitations, announcements, thank you notes and other deliverables to key internal and external audiences, including through electronic mailing lists and dissemination tools.
  • Liaise with internal and external contacts, including landlord regarding lease, building operating status and other issues.
  • Manage personnel and technology-related requests, including but not limited to equipment, software, cell phones, onboarding and off boarding interns and associates, etc.
  • Assist with research and writing tasks.
  • Work on databases, edit/type documents, including the preparation of briefing books and meeting agendas for internal and external meetings, and work in a team environment as well as independently on tasks to support the team.
  • Assist with routine administrative tasks, such as copying, printing, FedEx/mailings, greeting visitors, booking travel, and ordering supplies. Perform other duties as assigned.
  • Assist with contracts and Lobbying Disclosure Act reporting.

Performance Skills

  • Experience in a professional office setting
  • Associate’s degree required; Bachelor’s degree preferred
  • Excellent oral and written communication, organizational, and scheduling skills.
  • Demonstrated success in task management, multi-tasking and problem solving.
  • Demonstrated experience and familiarity with Microsoft Office, including Outlook, Word and PowerPoint
  • Excellent ability to develop and maintain good relationships.
  • Strong knowledge of audiovisual equipment, teleconferencing and meeting production.
  • Familiarity with invoicing, vendor management, financial accounting and budgeting a plus.
  • Strong professional writing (memos, issue briefs, and reports) and research skills a plus.

Our dedication to professionals who are dedicated to children frequently earns Nemours a spot on the list of top workplaces in the communities we serve. Our Associates enjoy comprehensive benefits, including our unique “Bridge to a Healthy Future” pediatric health plan, an integrated wellness program, opportunities for professional growth, and much more. As an equal opportunity employer, Nemours focuses on the best-qualified applicants for our openings.

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Executive Assistant, Office of the President

Democracy Fund

Washington, DC
23 days ago
Washington, DC
23 days ago

ABOUT US

Democracy Fund is a foundation working to defend American democracy and challenge it to be more open and just.  Created by eBay founder and philanthropist Pierre Omidyar, Democracy Fund has made more than $200 million in grants to support free and fair elections, a vibrant and diverse public square, effective and accountable government, and a just and inclusive society.  In addition to grantmaking, Democracy Fund advocates for better solutions and works with partners to grow philanthropic support for our democracy.  To learn more, visit www.democracyfund.org and www.democracyfundvoice.org.

POSITION SUMMARY

Democracy Fund champions leaders and organizations who defend democracy and challenge our political system to be more open and just. We also believe as grantmakers we must be humble and oriented towards listening and service, recognizing that our grantees are visionaries and collaborators who we want to help succeed in the world. The Office of the President supports the leadership of the organization’s chief executive in order to provide strategic direction for the organization. The office also enables special initiatives and experimental grantmaking at the organization and supports external leadership in the field.

The Executive Assistant provides high-level administrative support to, and serves as the first point of contact for, Democracy Fund’s Office of the President, which includes our President, his Senior Associate, and the Managing Director of Program. The Executive Assistant should be a systems thinker who understands the nature of our grantmaking strategies as well as how the different teams at Democracy Fund interact. This role will serve as an anchor within the Office of the President, connecting and working with every part of our organization and with external audiences to support open communications, smooth collaboration, and increased efficiencies.

We will look to the Executive Assistant to help us design and manage internal team processes, coordinate meetings and events, provide support for grantmaking and team level accounting, and provide administrative and coordination support of key tasks for the team and across the organization. The successful candidate will be a resourceful, highly collaborative team player who possesses strong written and verbal communication, administrative, and organizational skills, and who excels at managing a realistic balance among multiple priorities. Able to work independently on projects from conception to completion, the ideal candidate will enjoy meeting deadlines, designing and refining processes to make them run smoothly, and enhancing internal communication.

While this is initially a one-year term position, the position has the potential to become permanent in 2022. This role reports to the Senior Associate in the Office of the President.

PRIMARY RESPONSIBILITIES

The Executive Assistant's responsibilities will include, but not be limited to, the following:

HIGH-LEVEL ADMINISTRATIVE EXECUTIVE SUPPORT

  • Responsible for overall administration and coordination for the Office of the President, including managing appointments, arranging all travel logistics, and other administrative tasks as needed.
  • Provide support for meetings, including agenda development, facilitation support, scheduling, preparing any necessary technology, ensuring compilation and sharing of relevant background information, notetaking, and overseeing follow-up communications or next steps.
  • Work closely with both the President and the Managing Director of Program to keep them well informed of upcoming commitments and responsibilities.
  • Take initiative by following up and following through, and prioritizing conflicting issues to ensure that all team and organization-level objectives are met.
  • Coordinate closely with, and provide backup support to, the Executive Assistant to the Chief Operating Officer, as needed.

OPERATIONAL SYSTEMS & PROCESSES

  • Design and facilitate core operational systems and processes to help the Office of the President run smoothly and, in partnership with other coordination leads and the Operations team, propose cross-organizational system improvements.
  • Work with Democracy Fund staff and consultants to manage contract administration, expenses, and invoices. Monitor and proactively follow up on workflows for grants, contracts, and payments.
  • Support team-wide budgeting processes such as annual planning, tracking spending, and regular reforecasting.
  • Provide administrative support for grantmaking, such as management of the grant pipeline, tracking deadlines, and due dates for reports and payments.
  • Manage and organize Office of the President data, including contacts, meeting agendas, and files. Use discretion and good judgment when managing documents with confidential information.
  • In coordination with the Partnerships Team, track and support engagement with peer funders, including supporting management of contact database when needed.
  • In coordination with the Communications and Network team, and Strategy, Impact and Learning team, support external and partner event planning when needed.
  • On occasion, provide project management for special initiatives, and provide additional capacity on key cross-organizational initiatives.

INTERNAL & EXTERNAL COMMUNICATIONS

  • Help ensure clear communications across the Office of the President and between the team and the broader organization.
  • Track, manage, and follow up on existing and incoming external contacts with professionalism, cultivating ongoing relationships as needed.
  • Partner with other Executive Assistants and Team Coordinators to support organization-wide workflow planning and keep the Office of the President informed of key priorities and bottlenecks.
  • Work closely with the Executive Assistant to the Chief Operating Officer to support the executive team, management team, and all-staff meetings.
  • Support correspondence with the Board of Directors, calendaring and logistics for Board Meetings, and assist in the preparation of Board materials.
  • Support the President and Managing Director in fostering connection with staff by proposing and implementing initiatives that build a trust-based, inclusive culture.

TEAM MEMBER

  • Serve as a team player with the ability to build strong relationships and work collaboratively.
  • Work effectively with staff at all levels, balancing projects and priorities for multiple team members.
  • Work with other staff and the Operations team specifically to develop, support, and refine strong cross-organizational systems.
  • Contribute to a team culture that values collaboration, positivity, and transparency and that drives towards impact through continuous improvement and learning.
  • Actively work to support the success of other members of the entire Democracy Fund team and cultivate an organizational culture that is highly collaborative, positive, and productive.
  • Other duties as assigned.

EDUCATION, EXPERIENCE, AND SKILLS REQUIREMENTS

  • Deep passion for strengthening American democracy.
  • 3-5 years’ experience supporting C-level executives and executive teams, preferably in a nonprofit setting.
  • The ability to show initiative when carrying out and following up on assigned tasks, and to implement problem-solving.
  • Successful time management skills to carry out multiple tasks seamlessly while maintaining a meticulous attention to detail.
  • Superb interpersonal skills and proven ability to build and sustain relationships with all staff and stakeholders, supporting their inclusion in bringing their wide diversity of perspectives and lived experience to bear on our work.
  • Excellent organization skills, as well as, superior written and verbal communication skills.
  • Sound judgment with the ability to analyze a situation or conflict and determine the correct prioritization or next steps. Must take a pro-active approach to problem solving.
  • Resourceful, curious team player who works well independently.
  • Trusted professional with proven experience to handle confidential information with discretion, adaptable to various competing demands, and who naturally seeks the highest level of customer service and response.
  • Comfortable with ambiguity and adaptable while working in a dynamic entrepreneurial environment.
  • High comfort with Microsoft Office and proficiency preferred in A/V set up and troubleshooting. Experience with Salesforce, Fluxx, Expensify, or other robust CRMs preferred.
  • Bachelor’s degree or relevant experience.
  • The position will eventually be based in Washington, D.C. but will begin remotely due to the ongoing pandemic.

HOW TO APPLY

Interested candidates should submit a cover letter and resume. Applications submitted without a cover letter or lacking the desired number of years of experience will not be considered. Take this as a chance to tell us about yourself and why you're interested in joining our team. No calls please.

Democracy Fund is committed to a diverse workplace, seeking voices and expertise from people from across the political spectrum. Our board, staff, advisors, and grantees include Republicans, Democrats, and Independents.  Democracy Fund is an Equal Opportunity Employer, where we encourage candidates of all ages, color, ethnic background, country of origin, religion, disability status, gender, sexual orientation, and gender identity to apply.

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Administrative Assistant

Humana

Arlington, VA
4 days ago
Arlington, VA
4 days ago
Description
The Administrative Assistant follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.
Responsibilities
Humana is seeking an Administrative Assistant who will support Senior Vice President in our Information Technology organization. The Administrative Assistant:
+ Transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.
+ Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available.
+ Manages the appointments and schedules of applicable staff.
+ Uses office equipment such as photocopiers, faxes, and printers.
+ Handles additional responsibilities as needed including distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory.
In addition, the Administrative Assistant will:
+ Make decisions that typically focus on interpretation of area/department policy and methods for completing assignments.
+ Work within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction.
+ Follow standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.
Required Qualifications
+ High School Diploma or equivalent
+ Less than 3 years of technical experience
+ Relevant experience managing complex calendars
+ Manage reimbursements for travel, office supplies, etc.
+ Proficient in Microsoft Outlook, Word, PowerPoint and Excel
+ Ability to multi-task with a strong attention to detail
+ Capacity to maintain confidentiality
+ Strong organizational skills
Preferred Qualifications
+ Associates or Bachelor's Degree
+ Proficient in Microsoft Excel and Access
+ Previous administrative or related experiences in a healthcare or technology environment
+ Experience with internet research and proof-reading/editing
Scheduled Weekly Hours
40

Salary

$17 - $22 Per Hour

Job Type

full-time

Posted

13 days ago

Description


Our client, a small event planning company in Washington, DC, is seeking an Administrative Assistant to support their upcoming virtual events!

About You:
  • A Bachelor's degree is required
  • 1+ year of professional administrative or event support experience
  • Strong skills in MS Office Suite, Google Suite, and WordPress are required
  • Excellent attention to detail and ability to meet multiple deadlines

The Job:
  • Schedule virtual client meetings and take notes during each meeting
  • Monitor and maintain the event task tracker
  • Correspond directly with clients and sponsors to ensure timely deliverables

This temporary opportunity will last 1-2 months with the possibility of extension and pays $17-$22/hour DOE. If you have previous professional or events experience, apply today with your Microsoft Word resume!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company

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Beacon Hill Staffing Group, LLC

Beacon Hill Associates , a division of Beacon Hill, provides direct hire, temporary staffing, and temporary-to-hire services across the broadest range of positions covering all industries.

Specializing in placing support, office management, administrative professionals, and recent college graduates, in addition to candidates in Events & Public Relations, Customer Service & Call-Center, Sales & Business Development, and Marketing & Communications, our industry-leading placement consultants partner with employers and job-seekers to create the perfect match.

Company Size

500 to 999 employees

Founded

2000