Administrative Assistant
National Health Service
Wigan, NWAdministrative Assistant
Greater Manchester Mental Health NHSFT
The closing date is 02 March 2021
Job overview
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at HMPYOI Hindley, including management of correspondence, typing of reports, letters etc.
To carry out general reception duties including checking in patient details, answering the telephone, ordering ambulances, arranging interpreter services, legal administrative duties/ invoices and dealing with routine enquiries, etc.
To receive expected and unexpected visitors to the department and assist them as necessary to ensure their comfort and the completion of their business in the department.
Main duties of the job
To manage the medical records and register of patient medical notes and to maintain an up to date register of the current population insuring admission transfer and discharge information follows the patient pathway and report immediately to the managers any information that is missing.
About us
Greater Manchester Mental Health NHS Foundation Trust (GMMH) is one of the leading mental health trusts in the UK.
Serving a population of 1.2million people, the Trust employs around 4750 people who make a difference across 130 locations. Situated in one of the most exciting and affordable cities in Europe, GMMH provides community and inpatient mental health care, alongside substance misuse services across the North West.
GMMH is one of the most active research trusts in the UK, with one of the highest levels of recruitment to clinical trials for mental health. This puts our staff and service users at the leading edge of new mental health treatments.
The Trust provides a range of specialist services including prison in reach across the North of England, a specialist centre for mental health and deafness and in patient perinatal mental health care.
We have been rated Good overall by the Care Quality Commission. Our substance misuse services and leadership were rated as Outstanding
Job description
Job responsibilities
Job Title:
Administrative Assistant
Band:
3
Service/Department:
Offender Health
Location:
HMP YOI Hindley
Accountable/Responsible to:
Office Manager
Staff Accountable to Postholder:
N/A
Job Purpose:
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service based at HMPYOI Hindley.
To maintain the office organisation and support all clinical staff working in the department.
Duties and Responsibilities
- To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at HMP Hindley, including management of correspondence, typing of reports, letters etc.
- To carry out general reception duties, including checking in patient details, answering the telephone, ordering ambulances, arranging interpreter services, legal administrative duties/invoices and dealing with routine enquiries etc.
- To receive expected and unexpected visitors to the department and assist them as necessary to ensure their comfort and the completion of their business in the department. This will include staff from health services and other agencies and external visitors.
- To be responsible for the registration and referring of patient details, including data collection and inputting on the clinical system (TPP). To manage the medical records and register of patient medical notes and to maintain an up to date register of the current population insuring admission transfer and discharge information follows the patient pathway and report immediately to the managers any information that is missing.
- To take delegated responsibility for the allocation of healthcare appointments for patients referred to the healthcare service.
- To attend relevant meetings and be responsible for the taking and producing of minutes accurately, efficiently and to distribute appropriately.
- To be actively involved in the collection of annual and sick leave data and statistics for the use of the health service at HMP Hindley.
- To be responsible for the setting up of patient information databases alongside clinicians and to ensure accurately input data to be used in the development of the health service.
- To be responsible for maintaining an adequate level of stationary, stock, non-stock requisition items and uniforms for the department/staff.
- To be able to use all Microsoft Office Suite to carry out administrative duties to a high standard.
- To maintain own professional development by keeping abreast of any new trends and developments, and incorporate them as necessary into your work.
- To be aware of Health and Safety aspects of your work and implement any policies, which may be required to improve the safety of your work areas, including your prompt recording and reporting of accidents to senior staff.
- To participate in the staff appraisal scheme and fulfil appropriate KSF dimensions as identified.
- To comply with the organisational and departmental policies and procedures.
- To undertake any other duties that might be considered appropriate by the Senior Management Team.
Person Specification
qualifacations
Essential
- qualifications
Desirable
- years held
Essential
Essential
- Experience
- CPD/ECDL
Desirable
- CPD/ECDL
- Experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Greater Manchester Mental Health NHSFT
Address
HMP Hindley
Barracks Road, Bickershaw
Wigan
WN2 5TH
Employer's website
Administrative Assistant
National Health Service
St Helens, NWAdministrative Assistant
Greater Manchester Mental Health NHSFT
The closing date is 03 March 2021
Job overview
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service based at Barton Moss and Marydale.
To maintain the office organisation and support all clinical staff working in the department.
Main duties of the job
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at Barton Moss/Marydale, including management of correspondence, typing of reports, letters etc.
About us
Greater Manchester Mental Health NHS Foundation Trust (GMMH) is one of the leading mental health trusts in the UK.
Serving a population of 1.2million people, the Trust employs around 4750 people who make a difference across 130 locations. Situated in one of the most exciting and affordable cities in Europe, GMMH provides community and inpatient mental health care, alongside substance misuse services across the North West.
GMMH is one of the most active research trusts in the UK, with one of the highest levels of recruitment to clinical trials for mental health. This puts our staff and service users at the leading edge of new mental health treatments.
The Trust provides a range of specialist services including prison in reach across the North of England, a specialist centre for mental health and deafness and in patient perinatal mental health care.
We have been rated Good overall by the Care Quality Commission. Our substance misuse services and leadership were rated as Outstanding
Job description
Job responsibilities
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at Barton Moss/Marydale, including management of correspondence, typing of reports, letters etc.
To carry out general reception duties, including checking in patient details, answering the telephone, ordering ambulances, arranging interpreter services, legal administrative duties/invoices and dealing with routine enquiries etc.
To receive expected and unexpected visitors to the department and assist them as necessary to ensure their comfort and the completion of their business in the department. This will include staff from health services and other agencies and external visitors.
To be responsible for the registration and referring of patient details, including data collection and inputting on the clinical system (TPP). To manage the medical records and register of patient medical notes and to maintain an up to date register of the current population insuring admission transfer and discharge information follows the patient pathway and report immediately to the managers any information that is missing.
To take delegated responsibility for the allocation of healthcare appointments for patients referred to the healthcare service.
To attend relevant meetings and be responsible for the taking and producing of minutes accurately, efficiently and to distribute appropriately.
To be actively involved in the collection of annual and sick leave data and statistics for the use of the health service at Barton Moss/Marydale.
To be responsible for the setting up of patient information databases alongside clinicians and to ensure accurately input data to be used in the development of the health service.
To be responsible for maintaining an adequate level of stationary, stock, non-stock requisition items and uniforms for the department/staff.
To be able to use all Microsoft Office Suite to carry out administrative duties to a high standard.
Person Specification
Experience
Essential
- Qualifications
Desirable
- Years experience
Achieved grade
Essential
- Microsoft office
Desirable
- NVQ2
Employer details
Employer name
Greater Manchester Mental Health NHSFT
Address
Marydale Secure Children's Unit
Blackbrook Road
St Helens
WA11 9RJ
Employer's website
Administrative Assistant
National Health Service
Wigan, NWAdministrative Assistant
Greater Manchester Mental Health NHSFT
The closing date is 02 March 2021
Job overview
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at HMPYOI Hindley, including management of correspondence, typing of reports, letters etc.
To carry out general reception duties including checking in patient details, answering the telephone, ordering ambulances, arranging interpreter services, legal administrative duties/ invoices and dealing with routine enquiries, etc.
To receive expected and unexpected visitors to the department and assist them as necessary to ensure their comfort and the completion of their business in the department.
Main duties of the job
To manage the medical records and register of patient medical notes and to maintain an up to date register of the current population insuring admission transfer and discharge information follows the patient pathway and report immediately to the managers any information that is missing.
About us
Greater Manchester Mental Health NHS Foundation Trust (GMMH) is one of the leading mental health trusts in the UK.
Serving a population of 1.2million people, the Trust employs around 4750 people who make a difference across 130 locations. Situated in one of the most exciting and affordable cities in Europe, GMMH provides community and inpatient mental health care, alongside substance misuse services across the North West.
GMMH is one of the most active research trusts in the UK, with one of the highest levels of recruitment to clinical trials for mental health. This puts our staff and service users at the leading edge of new mental health treatments.
The Trust provides a range of specialist services including prison in reach across the North of England, a specialist centre for mental health and deafness and in patient perinatal mental health care.
We have been rated Good overall by the Care Quality Commission. Our substance misuse services and leadership were rated as Outstanding
Job description
Job responsibilities
Job Title:
Administrative Assistant
Band:
3
Service/Department:
Offender Health
Location:
HMP YOI Hindley
Accountable/Responsible to:
Office Manager
Staff Accountable to Postholder:
N/A
Job Purpose:
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service based at HMPYOI Hindley.
To maintain the office organisation and support all clinical staff working in the department.
Duties and Responsibilities
- To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at HMP Hindley, including management of correspondence, typing of reports, letters etc.
- To carry out general reception duties, including checking in patient details, answering the telephone, ordering ambulances, arranging interpreter services, legal administrative duties/invoices and dealing with routine enquiries etc.
- To receive expected and unexpected visitors to the department and assist them as necessary to ensure their comfort and the completion of their business in the department. This will include staff from health services and other agencies and external visitors.
- To be responsible for the registration and referring of patient details, including data collection and inputting on the clinical system (TPP). To manage the medical records and register of patient medical notes and to maintain an up to date register of the current population insuring admission transfer and discharge information follows the patient pathway and report immediately to the managers any information that is missing.
- To take delegated responsibility for the allocation of healthcare appointments for patients referred to the healthcare service.
- To attend relevant meetings and be responsible for the taking and producing of minutes accurately, efficiently and to distribute appropriately.
- To be actively involved in the collection of annual and sick leave data and statistics for the use of the health service at HMP Hindley.
- To be responsible for the setting up of patient information databases alongside clinicians and to ensure accurately input data to be used in the development of the health service.
- To be responsible for maintaining an adequate level of stationary, stock, non-stock requisition items and uniforms for the department/staff.
- To be able to use all Microsoft Office Suite to carry out administrative duties to a high standard.
- To maintain own professional development by keeping abreast of any new trends and developments, and incorporate them as necessary into your work.
- To be aware of Health and Safety aspects of your work and implement any policies, which may be required to improve the safety of your work areas, including your prompt recording and reporting of accidents to senior staff.
- To participate in the staff appraisal scheme and fulfil appropriate KSF dimensions as identified.
- To comply with the organisational and departmental policies and procedures.
- To undertake any other duties that might be considered appropriate by the Senior Management Team.
Person Specification
qualifacations
Essential
- qualifications
Desirable
- years held
Essential
Essential
- Experience
- CPD/ECDL
Desirable
- CPD/ECDL
- Experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Greater Manchester Mental Health NHSFT
Address
HMP Hindley
Barracks Road, Bickershaw
Wigan
WN2 5TH
Employer's website
Administrative Assistant/Subject Access Co-ordinator
National Health Service
Trafford, NWAdministrative Assistant/Subject Access Co-ordinator
Greater Manchester Mental Health NHSFT
The closing date is 02 March 2021
Job overview
We are looking to recruit an enthusiastic individual to be based at the Moorside Unit, Trafford, a Mental Health Inpatient Unit. This post is for 15 hours per week over 2 days Thursday and Friday. The postholder will need to possess excellent organisational skills. You will be expected to work as part of a small team of administrators.
Good communication skills are essential as you will be liaising with staff at all levels, as well as members of the public and external organisations. You will need to be confident to deal with a variety of challenges.
Main duties of the job
The role is to be the point of contact for enquiries relating to Subject Access Requests from service users and also external agencies and to provide an efficient service to the South Manchester Service in relation to Subject Access Requests which will include being responsible for actioning subject access/access to health records requests and include third partying of patients records in line with Trust Policy, ensuring that there is no breach in confidentiality.
Ideally the candidate should have experience of Subject Access Requests and experience working with confidential material.
The post holder will also provide secretarial and administrative support if required and be efficient in IT packages, ability to converse with internal and external services and have a pleasant telephone manner and able to response sensitively.
About us
Greater Manchester Mental Health NHS Foundation Trust (GMMH) is one of the leading mental health trusts in the UK.
Serving a population of 1.2million people, across one of the most exciting and affordable cities in Europe, GMMH provides community and inpatient mental health care, alongside substance misuse services across the North West.
We are caring and compassionate
- We inspire hope
- We work together
- We value and respect
- We are open and honest
GMMH is one of the most active research trusts in the UK, with one of the highest levels of recruitment to clinical trials for mental health. This puts our staff and service users at the leading edge of new mental health treatments.
The Trust provides a range of specialist services including prison in reach across the North of England, a specialist centre for mental health and deafness and in patient perinatal mental health care.
Job description
Job responsibilities
To assist the Governance Facilitator in ensuring the provision of a comprehensive, confidential, accurate, administrative and secretarial service and to work as a member of the administrative team including the provision of SAR processes to meet Trust targets.
Trafford & South Manchester Mental Health Services provide local, high quality, efficient and effective services for people experiencing problems with enduring mental illness, working towards meeting national targets jointly with commissioners and other partner agencies. The service involves patients and service users at all levels of decision-making.
The post holder will report directly to the Governance Facilitator and will closely support agreed senior managers.
Person Specification
Education and Qualification
Essential
- 2 years previous office experience or equal demonstrative experience.
- GCSE Maths and English or equivalent
Desirable
- IT related qualification
- RSA / NVQ qualification
Experience
Essential
- Computer literacy with specific expertise in MS office, especially excel
Desirable
- Use of office equipment
- Subject Access request experience
Knowledge
Essential
- The importance of working as part of a team
Desirable
- Use of EPR systems
- Adaptable to new systems / processes
Skills and Abilities
Essential
- An excellent telephone manner and good communicator
- The ability to navigate IT systems, incl Excel, word, powerpoint and Paris
Desirable
- Patient administration background
- Audio typing using Dict8
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Greater Manchester Mental Health NHSFT
Address
Moorside Unit, Trafford
Trafford
M41 5SL
Employer's website
Operational Service Administrative Assistant : Dene Drive
National Health Service
Dene Drive Primary Care Centre, NWJob Reference: 412-COMM-1491
- Employer:
- Mid Cheshire Hospitals NHS Foundation Trust
- Department:
- administration
- Location:
- Dene Drive Primary Care Centre, Winsford
- Salary:
- £19,737 - £21,142 pa pro rata
22.5 hours per week - Monday to Wednesday 8.00am -4.00pm
We are looking for an enthusiastic, motivated Operational Services Assistant to join our dynamic and forward thinking Winsford Care Community. As a newly formed Integrated Care Community we are proud of the transformation work we have already achieved in order to establish the “Right Professional, Right Place, Right Time” approach.
The Operational Service Assistant will provide comprehensive, quality, confidential administrative support to the Care Community Hubs including managing calls, referrals and supporting the clinical staff. They will be expected to organise their own workload whilst being supported by the Care Community Co-Ordinator, ensuring that an efficient service is provided to the population of the CCICP’s Care Communities. It is essential that the post holder is able to exercise initiative suitable to the role, and is fully supportive of other colleagues within the team.
For further details / informal visits contact:
NameFaye Chesters
Job titleWinsford Care Community Co-Ordinator
Email addressfaye.chesters@mcht.nhs.uk
Telephone number01606 564139
***Exciting News*** Watch out for our new TRAC recruitment system arriving soon.
Please be aware that your data will transfer from NHS Jobs to TRAC as part of the migration.
Mid Cheshire Hospitals NHS Foundation Trust manages Leighton Hospital in Crewe, Victoria Infirmary in Northwich and Elmhurst Intermediate Care Centre in Winsford. We are the Lead Employer for Central Cheshire Integrated Care Partnership (CCICP) which aims to transform, develop and deliver health care services in the community.
The Trust has been rated ‘Good’ by the Care Quality Commission (CQC) following the recent inspection of its services and leadership and Mid Cheshire Hospitals Foundation Trust has been named a Top40 hospital at CHKS Top Hospital Awards 2019.
Our clinical facilities are excellent, as are our people who foster a culture of compassion, support and excellence.
All employees are encouraged to look after their health and wellbeing, and this includes not smoking. Smoking cessation advice and support can be accessed by all our staff right from the start of their employment with us. If you would like further information please ask our recruitment team.
IMPORTANT INFORMATION
- Correspondence will be sent to the email address registered to your NHS Jobs account
- Recruitment is based on the Trust's values and behaviours
- Please provide a contact email address for referees
- Appointments are subject to a 6 month probationary period
- You will be required to pay for a DBS disclosure where the post requires one
- MCHFT does not reimburse travel to interview expenses
- Should you require a reasonable adjustment to our recruitment process, please contact resourcing@mcht.nhs.uk or tel. 01270 273937 to discuss
Office Coordinator
Jobheron
Chester, NW
The UK's fastest growing property investment consultancy, offering specialist investment services for their clients within the UK property market is now looking for an Office Coordinator to join their team in Chester.
We are headquartered in Chester with a global reach, allowing us to provide an unrivalled service based on honest and direct industry knowledge. We pride ourselves on being a step ahead of the market, helping our clients make informed and guided decisions regarding their investment goals.
About the Role:
- Coordinate monthly construction reports, working with our developer partner contacts to achieve suitable technical detail and supply to marketing within set time frame
- Coordinate posting of construction update end product
- Assist and support in maintaining relationships with new and existing RICS valuers, managing regular valuations for each development within a timely manner for new launches.
- Support in arranging contact with new local agents and maintaining open market listings based on availability
- Managing and entering internal open market listings
- Manage inbound calls through central property portal
- On boarding of new starters per company's internal process; offer letter, completion of new starter forms and required paperwork from employees, setting up of user equipment and auditing of all hardware.
- Manage scheduling and setting up of appraisals and probation meetings under HR process
- Support of any general office maintenance and network issues, maintain relationships with support partners
- Provide day to day operational support and any required admin across the group's businesses
About you:
- 2+ years' as an Office Manager, HR Coordinator, Office Coordinator or similar role
- Strong multitasking skills with the ability to manage multiple projects simultaneously
- Significant experience managing the expectations of both internal and external stakeholders
- Organised, hands-on and self-motivated
- Experience with recruitment and onboarding processes would be advantageous
- Fluent English speaker with excellent oral and written communication skills
- Strong attention to detail and professional delivery
- Positive attitude
- Take pride in working independently and solving problems proactively
- Experienced with IT systems such as backend, logistics, or order systems
- Dedicated to providing outstanding customer service
Sounds interesting? Click APPLY to send your CV for immediate consideration.
Candidates with previous experience and job titles including; Office Administrator, Sales Admin, Administrative Assistant, Sales Administrator, Office Manager, Admin Assistant, HR Officer, Office Admin, may also be considered for this role.
IND123
Administrative Apprentice | Bolton
NowSkills IT Apprenticeships
Bolton, NWWe are looking for an enthusiastic Administration Apprentice to join our growing team in Bolton.
The jobholder will be responsible for providing administrative support to, primarily the operations function of the business, but supporting all business functions as and when required.
Key Responsibilities:
- Receiving and dealing with queries from customers, as well as general administrative tasks such as data input, word processing, filing and photo-copying.
- Supporting the Admin Assistant in data entry and submission, ensuring 100% accuracy.
- Registering apprentices for their training courses and learning platforms.
- Supporting our training team in producing learning materials (e.g. powerpoints, videos, worksheets)
- Booking of exams, exam invigilation when required, and sending out exam results, sorting certificates.
- Supporting colleagues with external inspections and audits.
- Supporting the recruitment team to provide course information to other apprentices.
- To undertake additional projects and activities to meet the needs of customers and NowSkills.
Interested? Attributes, Experience and Qualifications you should have:
- A keen interest in training as an Admin Apprentice, achieving the "Business Administrator Level 3" apprenticeship
- Experience of working in a customer service role previously is advantageous (e.g. working in a retail or hospitality role as part of work experience)
- Full driving licence and own transport is preferable
- Excellent maths, English and ICT skills (at least GCSE Grade 4 or above - or equivalent)
- Someone who pays attention to detail, as there is a lot of data to deal with
NowSkills is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Deputy Company Secretary
National Health Service
Liverpool University Hospitals NHS Foundation Trust, NWJob Reference: 287-CEF-58-21
- Employer:
- Liverpool University Hospitals NHS Foundation Trust
- Department:
- Deputy Company Secretary
- Location:
- Liverpool University Hospitals NHS Foundation Trust, Liverpool
- Salary:
- £45,753 - £51,668 per annum
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
In its most recent inspection, the Care Quality Commission gave the Trust an overall rating of Good.
Please check your email account regularly as we will use this to contact you regarding your application.
Do you have the passion and competence to drive change and make an impact in one of the largest NHS Foundation Trusts in the country? You’ll bring your significant, demonstrable experience from working in corporate governance and be able to showcase focus, creativity and an eye for detail. With excellent leadership skills to motivate, develop and lead our Corporate Governance team, you’ll work with the Associate Director of Corporate Governance/Company Secretary to help us develop and deliver elegant, cutting edge governance arrangements. The arrangements will be key to helping deliver the Trust priorities of Great Care, Great People, Great Research & Innovation and Great Ambition.
Interviews are provisionally planned for Friday 19th March 2021.
Name: Daniel Scheffer
Job title: Company Secretary
Email address: daniel.scheffer@liverpoolft.nhs.uk
Telephone number: 0151 706 3142
After applying via NHS Jobs, your application will be imported into our preferred 3rd party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages via NHS Jobs, and furthermore, we will not be able to respond to any e-mails sent via NHS Jobs. By applying for this post you are agreeing to RLBUHT transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system.
We reserve the right to close any vacancies from further applications when we’ve received sufficient applications.
Trust policy requires the cost of DBS applications be recovered via salary.The amount of £31(standard) or £49(enhanced) can be deducted from salary, in manageable monthly instalments for up to 3 months following commencement in post.
The Trust is committed to creating a well-managed,flexible working environment that supports staff & promotes welfare & development. We are committed to promoting equality and diversity;we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community.We operate Zero Tolerance to aggression, violence, bullying and harassment.We will make reasonable adjustments to ensure our recruitment & selection process is accessible to all.Flexible Working applications will be considered.
If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of Recruitment Services via email: recruitment@rlbuht.nhs.uk at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.
Please Note:new entrants to the NHS will normally commence on the first paypoint of the relevant band.
We are a Stonewall Diversity Champion employer.
Executive Assistant
Randstad Business Support
Manchester, NWExecutive Assistant
Salford Quays - Office based.
£35,000
Mon - Fri 9am-5.30pm
An Executive Assistant is required to join a an established Property Development and rental company in Manchester.
Supporting the CEO and working closely with other member of the senior leadership team the Executive Assistant will be required to:
- Providing PA, executive and administrative support to the CEO and acting as first point of contact for the CEO.
- Extensive Diary management, organising and attending appointments - internal and external
- Co-ordinating and minute-taking for formal and informal meetings and following up on action points
- Arranging management meetings, collating, and preparing papers
- Preparing and collating Board packs for Board Meetings
- Booking and arranging travel
- Managing and monitoring CEO emails
- Fulfilling all administrative requests for CEO and Senior Leadership Team
- Drafting emails and communications on behalf of the CEO
- Dealing with correspondence
- Proof reading documents
- Screening/responding to emails, flagging those of high importance
The ideal Executive Assistant will have the following essential skills and experience:
- Substantial experience of acting as an Executive/Personal Assistant in a cooperate organisation at a similar level.
- Experience of servicing meetings, planning agendas, taking minutes and following up on actions
- Excellent communication skills (written and oral), demonstrating an ability to deal with a wide range of people.
- Experience of and skills in managing a complex diary to a high standard, demonstrating good judgement and political awareness.
- High level of literacy and clear ability to draft correspondence, reports, briefing notes on own initiative.
- Excellent organisational skills, ability to plan and prioritise a variety of work activities in a busy environment and meet strict deadlines.
- Demonstrates an ability to be creative and solve problems, with experience of contributing to the development and improvement of systems and procedures.
- High attention to detail.
- Excellent computer skills.
- Punctual
This role will be based out of the office in Salford Quays. The interview process will be a two stage process and will be to start asap.
Not only will the successful Executive Assistant receive a fabulous salary but they have private medical insurance, 25 days holiday plus an extra day off for your birthday, EAP, Cycle to work schemes, high street discount schemes and death in service insurance.
Apply today to avoid missing out.
Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
Administrative Assistant
National Health Service
St Helens, NWAdministrative Assistant
Greater Manchester Mental Health NHSFT
The closing date is 03 March 2021
Job overview
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service based at Barton Moss and Marydale.
To maintain the office organisation and support all clinical staff working in the department.
Main duties of the job
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at Barton Moss/Marydale, including management of correspondence, typing of reports, letters etc.
About us
Greater Manchester Mental Health NHS Foundation Trust (GMMH) is one of the leading mental health trusts in the UK.
Serving a population of 1.2million people, the Trust employs around 4750 people who make a difference across 130 locations. Situated in one of the most exciting and affordable cities in Europe, GMMH provides community and inpatient mental health care, alongside substance misuse services across the North West.
GMMH is one of the most active research trusts in the UK, with one of the highest levels of recruitment to clinical trials for mental health. This puts our staff and service users at the leading edge of new mental health treatments.
The Trust provides a range of specialist services including prison in reach across the North of England, a specialist centre for mental health and deafness and in patient perinatal mental health care.
We have been rated Good overall by the Care Quality Commission. Our substance misuse services and leadership were rated as Outstanding
Job description
Job responsibilities
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at Barton Moss/Marydale, including management of correspondence, typing of reports, letters etc.
To carry out general reception duties, including checking in patient details, answering the telephone, ordering ambulances, arranging interpreter services, legal administrative duties/invoices and dealing with routine enquiries etc.
To receive expected and unexpected visitors to the department and assist them as necessary to ensure their comfort and the completion of their business in the department. This will include staff from health services and other agencies and external visitors.
To be responsible for the registration and referring of patient details, including data collection and inputting on the clinical system (TPP). To manage the medical records and register of patient medical notes and to maintain an up to date register of the current population insuring admission transfer and discharge information follows the patient pathway and report immediately to the managers any information that is missing.
To take delegated responsibility for the allocation of healthcare appointments for patients referred to the healthcare service.
To attend relevant meetings and be responsible for the taking and producing of minutes accurately, efficiently and to distribute appropriately.
To be actively involved in the collection of annual and sick leave data and statistics for the use of the health service at Barton Moss/Marydale.
To be responsible for the setting up of patient information databases alongside clinicians and to ensure accurately input data to be used in the development of the health service.
To be responsible for maintaining an adequate level of stationary, stock, non-stock requisition items and uniforms for the department/staff.
To be able to use all Microsoft Office Suite to carry out administrative duties to a high standard.
Person Specification
Experience
Essential
- Qualifications
Desirable
- Years experience
Achieved grade
Essential
- Microsoft office
Desirable
- NVQ2
Employer details
Employer name
Greater Manchester Mental Health NHSFT
Address
Marydale Secure Children's Unit
Blackbrook Road
St Helens
WA11 9RJ
Employer's website
Job Type
full-time
Posted
5 days ago
Description
Administrative Assistant
Greater Manchester Mental Health NHSFT
The closing date is 02 March 2021
Job overview
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at HMPYOI Hindley, including management of correspondence, typing of reports, letters etc.
To carry out general reception duties including checking in patient details, answering the telephone, ordering ambulances, arranging interpreter services, legal administrative duties/ invoices and dealing with routine enquiries, etc.
To receive expected and unexpected visitors to the department and assist them as necessary to ensure their comfort and the completion of their business in the department.
Main duties of the job
To manage the medical records and register of patient medical notes and to maintain an up to date register of the current population insuring admission transfer and discharge information follows the patient pathway and report immediately to the managers any information that is missing.
About us
Greater Manchester Mental Health NHS Foundation Trust (GMMH) is one of the leading mental health trusts in the UK.
Serving a population of 1.2million people, the Trust employs around 4750 people who make a difference across 130 locations. Situated in one of the most exciting and affordable cities in Europe, GMMH provides community and inpatient mental health care, alongside substance misuse services across the North West.
GMMH is one of the most active research trusts in the UK, with one of the highest levels of recruitment to clinical trials for mental health. This puts our staff and service users at the leading edge of new mental health treatments.
The Trust provides a range of specialist services including prison in reach across the North of England, a specialist centre for mental health and deafness and in patient perinatal mental health care.
We have been rated Good overall by the Care Quality Commission. Our substance misuse services and leadership were rated as Outstanding
Job description
Job responsibilities
Job Title:
Administrative Assistant
Band:
3
Service/Department:
Offender Health
Location:
HMP YOI Hindley
Accountable/Responsible to:
Office Manager
Staff Accountable to Postholder:
N/A
Job Purpose:
To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service based at HMPYOI Hindley.
To maintain the office organisation and support all clinical staff working in the department.
Duties and Responsibilities
- To provide a comprehensive administrative support to the clinical staff and managers of the healthcare service at HMP Hindley, including management of correspondence, typing of reports, letters etc.
- To carry out general reception duties, including checking in patient details, answering the telephone, ordering ambulances, arranging interpreter services, legal administrative duties/invoices and dealing with routine enquiries etc.
- To receive expected and unexpected visitors to the department and assist them as necessary to ensure their comfort and the completion of their business in the department. This will include staff from health services and other agencies and external visitors.
- To be responsible for the registration and referring of patient details, including data collection and inputting on the clinical system (TPP). To manage the medical records and register of patient medical notes and to maintain an up to date register of the current population insuring admission transfer and discharge information follows the patient pathway and report immediately to the managers any information that is missing.
- To take delegated responsibility for the allocation of healthcare appointments for patients referred to the healthcare service.
- To attend relevant meetings and be responsible for the taking and producing of minutes accurately, efficiently and to distribute appropriately.
- To be actively involved in the collection of annual and sick leave data and statistics for the use of the health service at HMP Hindley.
- To be responsible for the setting up of patient information databases alongside clinicians and to ensure accurately input data to be used in the development of the health service.
- To be responsible for maintaining an adequate level of stationary, stock, non-stock requisition items and uniforms for the department/staff.
- To be able to use all Microsoft Office Suite to carry out administrative duties to a high standard.
- To maintain own professional development by keeping abreast of any new trends and developments, and incorporate them as necessary into your work.
- To be aware of Health and Safety aspects of your work and implement any policies, which may be required to improve the safety of your work areas, including your prompt recording and reporting of accidents to senior staff.
- To participate in the staff appraisal scheme and fulfil appropriate KSF dimensions as identified.
- To comply with the organisational and departmental policies and procedures.
- To undertake any other duties that might be considered appropriate by the Senior Management Team.
Person Specification
qualifacations
Essential
- qualifications
Desirable
- years held
Essential
Essential
- Experience
- CPD/ECDL
Desirable
- CPD/ECDL
- Experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Greater Manchester Mental Health NHSFT
Address
HMP Hindley
Barracks Road, Bickershaw
Wigan
WN2 5TH