administration jobs

Near dunstable, home counties
4177Jobs Found

4177 jobs found for administration jobs Near dunstable, home counties

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Salesforce Engineer

Fidelity TalentSource

Merrimack, NH
12 days ago
Merrimack, NH
12 days ago

Salesforce Engineer

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Salesforce Engineer to work in Fidelity’s Cyber Security business unit in Merrimack, NH!

Enterprise Cybersecurity is a central Information Security organization within Fidelity Investments serving the Enterprise as a whole. The scope of the ECS Systems Engineering Chapter is to craft, engineer, implement and maintain various security solutions to ensure that our partners in Cyber Operations and the enterprise have the right tools and capabilities to detect, prevent and respond to destructive cyber activity while keeping Fidelity’s computing environment secure.

As a Salesforce Engineer supporting the Enterprise Business Resiliency Product Line, you will be applying your strong analysis and scripting practices to empower the Product Line Management with Fidelity’s Business Resiliency Programs. More specifically, building datasets, dashboards, and reports, scripting ETL processes, and ensuring the ongoing data quality within the Business Resiliency team’s source-of-record applications!

While analysis and scripting skills are paramount, this candidate should possess a fundamental background in Information Security and Business Resiliency practices.

The Expertise You Have

  • Bachelor’s degree in Computer Science/Engineering, Information Systems/Science, or a closely related field preferred
  • Three + years of experience in systems engineering with a focus on reporting and automation
  • Familiarity with security standards, controls, and architecture, along with application, server, database, and network infrastructure knowledge, in large-scale, enterprise-class contexts
  • Rapid prototyping of new concepts, technologies and development methods
  • The ability to translate business needs into technology solutions
  • Familiarity with Agile / DevOps concepts and principles
  • Ability to communicate ideas clearly, both in the written (documentation) and spoken (presentations, etc) mediums.

The Skills You Bring

  • Experience with Salesforce UI tool kit
  • Experience with Databases (MY SQL, Oracle, etc to be able to pull data)
  • Solid understanding of SaaS application functionality and Administration
  • Experience with SQL query language, and using ETL/Scripts to extract information from Databases and APIs
  • Experience working with data integration, mining and correlation
  • Working knowledge of scripting languages with preferred experience in languages such as Python, T-SQL, Perl, shell scripting would be nice to have
  • Experience working on team projects and delivering quality work to a specific timeframe within the Agile Framework

The Team

The Enterprise Business Resiliency Product Line is responsible for the centralized security administration, application resilience, application testing, business continuity and monitoring functions across the Fidelity Investments enterprise.


Company Overview

Fidelity TalentSource, formerly Veritude, is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We recruit individuals from a variety of backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s diverse and inclusive workplace while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. For information about working at Fidelity TalentSource, visit FTSJobs.com.

Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments in order to complete the application or interview process. Please email us at HR@ ftsjobs.com if you would like to request an accommodation.

Information about Fidelity Investments

At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences. For information about working at Fidelity, visit FidelityCareers.com.

Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

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Construction Contract Administrator – Public Jobs

MDR CONSTRUCTION

TEWKSBURY, MA
2 days ago
TEWKSBURY, MA
2 days ago

Qualifications:

Experience – 5 years Contract Administration (preferred),
Knowledge of the construction industry,
License – Driver’s License (Required)
Education – BS/BA or equivalent combination of education and or experience required.
Proficiency in the Microsoft Office applications; ability to learn other software as needed.
Meticulous grammar, editing and writing, presentation and communication skills.
Demonstrated ability to maintain confidentiality and use good judgment.
Attention to detail is a must have.

Job Description:

The Construction Contract Administrator for Public Jobs is responsible for the coordination of all phases of contract administration, from the awarding of a job through to the contract completion, including processing of subcontracts (distribution, proofing, tracking), processing of purchase orders (distribution, proofing, tracking), coordination of submittal process; tracking of forms and all construction documentation for the project including but not limited to Owner, Subcontractor Change Orders, Billings, Insurance, Line Waivers, Preliminary notices and other requested documentation.  Verify all contract documentation is properly filed and maintained in electronic and paper files. Tracking billing, change orders, certificates of compliance and provide general assistance to Project Managers as needed.  Tracking material compliance on MassDOT projects by vendor certificates of compliance. Tracking, distribution and follow up on project meeting minutes.

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Software Engineer (Support)

Fidelity TalentSource

Merrimack, NH
30+ days ago
Merrimack, NH
30+ days ago

Fidelity TalentSource is hiring a Software Engineer to work in MMK, New Hampshire at Fidelity Investments!

Software Engineer

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Software Engineer to work in Fidelity’s Enterprise Infrastructure group in Merrimack, NH.

Fidelity's Enterprise Infrastructure supports several Business Units within the organization and 1 of those Units deal with Personal Investing Customer’s information and data.

The Expertise You Have

  • 4-5 plus years with Production Support role.
  • Experience working on bulk data processing, ETL, etc.
  • Experience with Linux shell scripting, Linux Administration, File transfers is a must.
  • Should have a strong knowledge and not limited to - Informatica, UNIX, Control-M and Oracle PL SQL, Database concepts, Agile and DevOps Methodologies (CI/CD adoption), No SQL.
  • Advanced communication skills both verbal and written
  • Experience with prod support activities like monitoring and resolving batch issues, perform root cause analysis of Incidents and identifying performance improvement opportunities.
  • Should be committed to Delivery and go beyond boundaries and time zones to achieve Production Stability.
  • Should possess Strong Analytical, Reporting and Problem-Solving Skills
  • Must be capable of learning complex processes quickly and having the ability to learn through independent research.
  • Experience with Cloud Migration is a plus.
  • Database administration and development with Oracle or a comparable Open-Source database product.
  • Experience crafting, building, and deploying applications in a DevOps environment utilizing CI/CD tools is a plus.
  • Experience with Git/Bitbucket Server (Stash) and Jenkins are a plus.
  • Experience with Agile development methodology.
  • Experience and/or certification with Amazon Web Services is a plus.

The Skills You Bring

  • Experience in Linux, Oracle PL SQL, Informatica, Database Concepts, CICD.
  • Strong Analytical, Reporting and Problem-Solving Skills
  • Experience in solving complex infra issues and provide stable environment.
  • Experience working with public cloud providers (AWS preferred) will be a plus

The Team

PI Batch and Data Support Team is responsible for bulk data processing of our customer’s data, transactions data and ensuring a stable environment for applications such as Customer Profile, Cash Management, Fees and Billing, Portfolio data, Sales Support and Compensation, Agent Profile/Workforce Management, etc. Team participates on a rotational On Call schedule during On Shore hours.


Company Overview

Fidelity TalentSource, formerly Veritude, is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We recruit individuals from a variety of backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s diverse and inclusive workplace while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. For information about working at Fidelity TalentSource, visit FTSJobs.com.

Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments in order to complete the application or interview process. Please email us at HR@ ftsjobs.com if you would like to request an accommodation.

Information about Fidelity Investments

At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences. For information about working at Fidelity, visit FidelityCareers.com.

Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

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Payroll Administrator

Vicor Corp

Andover, MA
12 days ago
Andover, MA
12 days ago

Responsibilities

  • Working under close supervision, the payroll administrator will have various responsibilities; including the processing all new hire paperwork, and other HR data changes in PeopleSoft. 
  • Monitors various SmartTime reports for missing punches, incorrect PTO use, proper codes, etc. 
  • When necessary, remind Supervisors and Managers to approve employee timecards.
  • Administer SmartTime training to newly hired managers and supervisors; instruct hourly employees how to use the time clock. 
  • Utilizing ADP and SmartTime, process stock updates, on call pay, manual checks, gym reimbursement, gift awards, car and gas allowances, miscellaneous bonus payments etc.
  • On a weekly basis, run SmartTime interface, import hours into ADP, run report and check hours for accuracy. 
  • Separate checks, arrange for delivery to other building and multi-states.
  • Utilizing ADP, runs the General Ledger download transferring the text files to an excel file to create the General Ledger spreadsheets.
  • Process Liberty Mutual bills, miscellaneous Wage Verifications and Unemployment claims as needed. 
  • Responsible for petty cash back up for 400 Federal Street.
  • Assist employees with various changes, direct deposits, W/4 changes, address changes, paystubs, etc.
  • Submit Stop Payments, Direct deposit reversals and voided checks as needed.
  • Assist in the rotation for switchboard coverage.

Minimum Requirements

  • Some college coursework and/or professional certification is required.
  • 1-3 years of experience in an office environment in an administrative, customer service or finance role.
  • Experience with database management system such as PeopleSoft, SAP, Oracle. Etc. is required.
  • Demonstrated experience working with MS Excel and Outlook is required.
  • Strong customer service and problem solving skills required
  • Must be extremely detail oriented with good problem solving skills
  • Experience with ADP WorkForce Now or an equivalent system is required.
  • Experience with a time clock system is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
Vicor is an Equal Opportunity employer – M/F/Veteran/Disability. 

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Human Resources Administrative Support

Odyssey Systems Consulting Group, Ltd.

Lexington, MA
6 days ago
Lexington, MA
6 days ago

Position Summary

Our client has a need for a Human Resources Administrative Support position for the WorkForce Service Center and HRIS Department.

 

Responsibilities

Duties include, but not limited to: 

 

Will provide administrative and customer service support to the HR Information Services team and the Workforce Service Center. Will work with SAP HR system components including processes such as onboarding, time management, payroll, personnel and benefits administration, organizational management, relocation and tuition assistance. Will provide first tier application support for HRIS self-service web applications and Learning Management System. Will assist with basic data reporting/charting and data quality management, including ad hoc and routine data audits in support of HRIS and WSC processes. Will participate in business systems and process analysis, creation and execution of test scripts related to system enhancements, and maintenance of system and process documentation.Duties will include assisting Laboratory personnel over the phone, via e-mail, and remote/in-person with the aforementioned areas. The position also calls for frequent interactions with Division, Department, Group, and Campus representatives as questions and issues arise on a daily basis. Duties may also include performing complex employment transactions in SAP while applying associated business process and system integration logic.

 

 

Qualifications

MINIMUM QUALIFICATIONS• Must be a U.S. citizen with ability to obtain and maintain a secret clearance• HS plus 3-year minimum relevant experience• Must have excellent customer service and interpersonal skills and be able to perform tasks independently in an active office.• Must possess initiative, ability to multitask and a high level of attention to detail. Must possess a strong sense of responsibility, professionalism, and work cooperatively in a team environment.• The ability to use discretion, tact and good judgment while dealing with sensitive personnel information is required.

 

PREFERRED QUALIFICATIONS • Enrolled in an HR Degree program preferred

 

WORKING LOCATIONS & ADDITIONAL INFO• Location: Lexington, MA• Travel: Infrequent • Employment Status: Full-Time Employee with full benefits (Medical, Dental, Vision, STD, LTD, PTO, Retirement)• Other: All candidates must also successfully pass a Commercial Background Investigation (CBI). Investigation (CBI).

This job posting sets forth the authorities and responsibilities of this position, which may be changed from time to time as shall be determined.

#LI-IM1

 

Company Overview

Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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Executive Administrative Assistant

Alpha Consulting Corp.

Devens, MA
12 days ago
Devens, MA
12 days ago
Reference # :21-00567Title :Executive Administrative Assistant
Location :Devens, MA
Position Type :Contract
Experience Level :Start Date / End Date :03/17/2021 / 03/16/2022 
Description
EXECUTIVE ADMINISTRATIVE ASSISTANT
DEVENS, MA

Project Description:
The primary focus of the Administrative role will be to provide administrative and executive support at the Client's Cell Therapy Facility in Devens, MA and to assist with all aspects of daily administrative management at a detailed level.
The Administrative Assistant will be proficient in all aspects of corporate administration, executive calendar and email management, PowerPoint preparation, meeting and event coordination.
Critical to this role are exceptional interpersonal, communication and time management skills. The successful candidate has a sense of humor, works autonomously, welcomes and accepts direction and thrives in a fast paced, occasionally ambiguous environment. This person will take ownership over their area of responsibility while noticing and supporting other opportunities for growth. This job requires some flexibility in hours as needed due to business demands.
DUTIES AND RESPONSIBILITIES:
  • Assist with all aspects of daily management at a detailed level for your own charges, as well as assisting with basic administration. Partner with the larger organization and other administrative personnel to provide the highest level of support for the Devens Cell Therapy Facility.
  • Adapt and adjust to a rapidly changing environment where priorities shift daily. Complete a broad variety of administrative tasks including managing extremely active calendars; expense reports; correspondence; arranging detailed travel plans, itineraries, and agendas.
  • Ensure a high standard of service and confidentiality is maintained and enhanced. Provide a bridge for smooth communication between departments and functions. Develop cross-functional professional alliances.
  • Prioritize conflicting needs; handle matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures. Ability to discern between urgent and important, and to ask for help when needed.
  • Attend staff and department meetings and assist in administrative management of these meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.

Required Skills:
REQUIRED COMPETENCIES: Knowledge, Skills, and Abilities:
Education:
  • 3+ years Administrative experience supporting Director level or above preferred.
  • Diploma or Degree in Business Administration or equivalent qualifications
Experience:
  • Experience in providing support and assistance at corporate level at large or fast paced growing organizations.
  • Demonstrated relevant experience with Microsoft Office, an Outlook Ninja and a general understanding of IT technology including SharePoint.
  • Excellent organizational, record keeping and communication skills (oral and written).
  • A strong work ethic to generate high quality work under tight deadlines.
  • Must have a can-do attitude, be resourceful, and have an approachable demeanor.
  • Ability to anticipate and be proactive is critical.
  • Experience working within the fields of biotechnology, life science or project management sectors preferred.

This 12+ month position starts ASAP.
Please E-MAIL your resume (attachment to email) with rate and availability to Vic:

vic@alphaconsulting.com


ALPHA'S REQUIREMENT #21-00567
MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE
#ZR
#LI-VB1
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Regional Administrative Coordinator (North Region)-Program Coordinator III

Massachusetts

East Merrimack St, MA
30+ days ago
East Merrimack St, MA
30+ days ago
Regional Administrative Coordinator (North Region)-Program Coordinator III - (210000JS)

Description

 

The Department of Conservation and Recreation manages one of the largest and most diverse state parks systems in the nation and protects and enhances natural resources and outdoor recreational opportunities throughout Massachusetts. The DCR system includes over 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, golf courses, skating rinks, trails and parkways.

The Department of Conservation and Recreation is seeking qualified candidates for the position of Regional Administrative Coordinator, (Program Coordinator III), North Region HQ, 25 Shattuck Street, Lowell, MA.

This position oversees the day to day operation of the  North Region Headquarters in Lowell  and the administrative staff, provides technical assistance and advice to the Regional Director, assists in preparation of the seasonal personnel roster, prepares and submits the Region spending plan and assist District Managers in the development of area budgets and maintains all fiscal and human resource records.

 

SPECIFIC DUTIES

-Responsible for various office management, personnel and fiscal related duties for the Region. 

-Supervise the work performed by regional headquarters office/administrative staff and provide oversight to district and complex staff.

-In conjunction with District Managers, prepare yearly budget and spending plan for region and oversee area spending and budget control.

-Supervise and oversee all processing of bills for all accounts and responsible for encumbering and tracking capital and special project monies.

-Review, sign, approve and schedule regional payment documents and enter payment documents into MMARS for payment to vendors.

-Reviews and analyzes financial reports and other documents in order to determine projected expenditures and prepare agency budget requests.

-Provides technical assistance to agency staff, contractors and others concerning policies, guidelines and established procedures concerning business/fiscal matters in order to provide information and ensure compliance with established standards.

-Maintain accurate account records by checking vendor codes for bills to be paid, reconciling encumbrances on a monthly basis, entering encumbrance documents into MMARS system and checking on active master agreements in MMARS.

-Act as regional liaison for accounting and disbursement of conservation trust funds and funding of law enforcement details.

-Prepares and submit RFR forms for bid items, open bids and complete award notifications.

-Responsible for ensuring that the hiring process is complete according to agency protocols through MassCareers for full-time and seasonal employment.

-Oversee and monitor the maintenance of regional payroll records, personnel, papers for year round and seasonal personnel and prepare weekly payrolls and payroll logs.

-Oversee processing of employment papers for seasonal and year-round staff, termination papers on seasonal and year-round staff and development and maintaining region seasonal roster.

-Organizes the development of seasonal roster for review and approval by Regional Director and in conjunction with HR and other agency staff, act as regional liaison for distribution of names for seasonal positions. Analyze previous approved seasonal staffing levels and prepare reports, paperwork and charts for seasonal recall events within the  Region.

-Maintain authorized access to HRCMS system for data entry/inquiries and oversee processing of paperwork for hires, transfers, promotions, etc.

-Oversee and provide guidance to ensure Employee Performance Review System (EPRS) are complete according to agency standards.

-Keep track of inventory, and order and distribute supplies to regional areas.

-Confers with agency staff in order to exchange information, to coordinate efforts and to obtain information concerning agency programs and activities.

-Responds to inquiries from agency staff and others in order to provide information concerning assigned agency programs.

-Provide on- the-job training and orientation for employees.

-Administer the procurement process of all IT needs, office equipment for the Region.

 -Attend fiscal meetings, human resource meetings and others as assigned.

-Perform other duties as assigned.

 

PREFERRED QUALIFICATIONS:

 -Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.

 

QUALIFICATIONS REQUIRED AT HIRE         

-Knowledge of and familiarity with working with HRCMS, MMARS and MassCareers.

-Knowledge of databases including data entry, building and executing queries.

-Knowledge of computer relates skills: Microsoft Excel, Microsoft Word, Microsoft Access.

-Ability to work in a multi-faceted, fast paced team environment.

-Ability to be a self-starter, working with minimal supervision.

-Ability to read and interpret documents such as financial reports, accounts, ledgers and contracts.

-Ability to determine the applicability of data, to draw conclusions and make appropriate recommendations.

-Ability to gather information through questioning individuals and by examining records and documents.

-Ability to determine proper format and procedures for assembling items of information.

-Ability to maintain accurate records.

-Ability to prepare various reports.

-Ability to communicate effectively in written and oral expression.

-Ability to deal tactfully with others.

-Ability to establish and maintain harmonious working relationships with others.

-Ability to exercise sound judgment.

-Ability to exercise discretion in handling confidential information.

                            

 

Qualifications

 
First consideration will be given to those applicants that apply within the first 14 days.

 

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

 

Substitutions:

I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

 

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

 

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

 

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

 

NOTE: No substitutions will be permitted for the required (B) experience.

 

 

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

 
 
Official Title: Program Coordinator III

Primary Location

: United States-Massachusetts-Lowell-33 East Merrimack St

Job

: Administrative Services

Agency

: Department of Conservation & Recreation

Schedule

: Full-time

Shift

: Day

Job Posting

: Jan 28, 2021, 8:49:33 PM

Number of Openings

: 1

Salary

: 63,780.86 - 92,381.90 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Melixza Esenyie - 6176212980
Bargaining Unit: 06-NAGE - Professional Admin.
Confidential: No
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Administrative Assistant.

Mindlance

Devens, MA
16 days ago
Devens, MA
16 days ago
Job Description: Position: Administrative Assistant
Reports To: Sr. Director, Deven Cell Therapy Program Lead
Location: Devens, MA
PURPOSE AND SCOPE OF POSITION:
The primary focus of the Administrative role will be to provide administrative and executive support at the Client Cell Therapy Facility in Devens, MA and to assist with all aspects of daily administrative management at a detailed level.
The Administrative Assistant will be proficient in all aspects of corporate administration, executive calendar and email management, PowerPoint preparation, meeting and event coordination.
Critical to this role are exceptional interpersonal, communication and time management skills. The successful candidate has a sense of humor, works autonomously, welcomes and accepts direction and thrives in a fast paced, occasionally ambiguous environment. This person will take ownership over their area of responsibility while noticing and supporting other opportunities for growth. This job requires some flexibility in hours as needed due to business demands.
REQUIRED COMPETENCIES: Knowledge, Skills, and Abilities:
Education:
Education Requirements
3+ years Administrative experience supporting Director level or above preferred
Diploma or Degree in Business Administration or equivalent qualifications
Experience
Experience in providing support and assistance at corporate level at large or fast paced growing organizations.
Demonstrated relevant experience with Microsoft Office, an Outlook Ninja and a general understanding of IT technology including SharePoint.
Excellent organizational, record keeping and communication skills (oral and written).
A strong work ethic to generate high quality work under tight deadlines.
Must have a can-do attitude, be resourceful, and have an approachable demeanor.
Ability to anticipate and be proactive is critical.
Experience working within the fields of biotechnology, life science or project management sectors preferred.
DUTIES AND RESPONSIBILITIES:
Assist with all aspects of daily management at a detailed level for your own charges, as well as assisting with basic administration. Partner with the larger organization and other administrative personnel to provide the highest level of support for the Devens Cell Therapy Facility.
Adapt and adjust to a rapidly changing environment where priorities shift daily. Complete a broad variety of administrative tasks including: managing extremely active calendars; expense reports; correspondence; arranging detailed travel plans, itineraries, and agendas.
Ensure a high standard of service and confidentiality is maintained and enhanced. Provide a bridge for smooth communication between departments and functions. Develop cross-functional professional alliances.
Prioritize conflicting needs; handle matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures. Ability to discern between urgent and important, and to ask for help when needed.
Attend staff and department meetings and assist in administrative management of these meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
Disclaimer: This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management.
Additional Job Requirements:
None
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Medical Admin Assistant I- Stoneham

Mass. Eye and Ear (MEE)

Stoneham, MA
2 days ago
Stoneham, MA
2 days ago
Stoneham Office; Full-time; 40 hours per week
Under the supervision of the Site Manager or Associate Director, provides a combination of clinical and administrative support to physicians in a high-volume ambulatory clinic setting, functioning as the primary interface between patients and providers. Emphasis is placed on the ability to stay organized and to prioritize administrative and clinical tasks essential to patient care. Role requires management of confidential patient information, scheduling patient appointments at front desk, answering phones with the highest level of customer service, checking patients in and out of appointments, collecting copayments, and helping to manage incoming information via phone and fax.
Essential Functions:
1. Perform administrative front desk duties with the highest level of customer service, including but not limited to ansewring phones, scheduilng appointments, greeting patients and families, checking patients in and out for services, collecting copayments, and ensuring proper referrals and authorizations/financial clearance is in place for scheduled services. Collect and verify accurate information from patients, prioritizing and communicating to clinical staff as needed.
2. At end of visit, ensure proper follow-up services are scheduled and check out. Help provide patients with any post-appointment information or instructions requested by the physician and services team.
3. Obtain or prepare medical records in advance; ensure that all documents, including internal and external records are in order and incorported into electronic patient record in a timely fasion.
4. Help traige incoming questions from patients via phone, fax, and patient gateway; seek guidance from provider, clinical staff or practice manager as appropriate. This includes daily monitoring of incoming messages in the electronic medical record system; timely response is expected. Also assist with sending communications out to referring providers and patients as necessary.
5. Provide support to other colleagues in the office; help to cover and fill in as needed if other staff members are out of office, per instruction from Practice Manager.
6. Monitors levels of administrative supplies at front desk and alerts Manager if orders need to be placed.
7. Close out copayment collection/cas drawer at end of day, per office protocol.
8. Maintain patient confidentiality at all times, by phone, in discussion and by electronic distribution of information.
9. Perform other projects as assigned by Manager or physicians.
Qualifications
High school diploma or combination of education and experience required. Prefer 1 year of experience in a medical administrative support position or worked as a medical assistant within a busy medical site or department. Excellent verbal communications skills required for the telephone, interaction with patients and others; strong organizational skills a must.
EEO Statement
Massachusetts Eye and Ear is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are made without regard to race, color, age, gender, gender identification, sexual orientation, religion, marital status, sex, pregnancy or conditions related to pregnancy, national origin/ancestry, citizenship, disability, military status, genetic information, or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs. Partner's Healthcare is acting as an Employment Agency in relation to this vacancy.

Posted

12 days ago

Description

Salesforce Engineer

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Salesforce Engineer to work in Fidelity’s Cyber Security business unit in Merrimack, NH!

Enterprise Cybersecurity is a central Information Security organization within Fidelity Investments serving the Enterprise as a whole. The scope of the ECS Systems Engineering Chapter is to craft, engineer, implement and maintain various security solutions to ensure that our partners in Cyber Operations and the enterprise have the right tools and capabilities to detect, prevent and respond to destructive cyber activity while keeping Fidelity’s computing environment secure.

As a Salesforce Engineer supporting the Enterprise Business Resiliency Product Line, you will be applying your strong analysis and scripting practices to empower the Product Line Management with Fidelity’s Business Resiliency Programs. More specifically, building datasets, dashboards, and reports, scripting ETL processes, and ensuring the ongoing data quality within the Business Resiliency team’s source-of-record applications!

While analysis and scripting skills are paramount, this candidate should possess a fundamental background in Information Security and Business Resiliency practices.

The Expertise You Have

  • Bachelor’s degree in Computer Science/Engineering, Information Systems/Science, or a closely related field preferred
  • Three + years of experience in systems engineering with a focus on reporting and automation
  • Familiarity with security standards, controls, and architecture, along with application, server, database, and network infrastructure knowledge, in large-scale, enterprise-class contexts
  • Rapid prototyping of new concepts, technologies and development methods
  • The ability to translate business needs into technology solutions
  • Familiarity with Agile / DevOps concepts and principles
  • Ability to communicate ideas clearly, both in the written (documentation) and spoken (presentations, etc) mediums.

The Skills You Bring

  • Experience with Salesforce UI tool kit
  • Experience with Databases (MY SQL, Oracle, etc to be able to pull data)
  • Solid understanding of SaaS application functionality and Administration
  • Experience with SQL query language, and using ETL/Scripts to extract information from Databases and APIs
  • Experience working with data integration, mining and correlation
  • Working knowledge of scripting languages with preferred experience in languages such as Python, T-SQL, Perl, shell scripting would be nice to have
  • Experience working on team projects and delivering quality work to a specific timeframe within the Agile Framework

The Team

The Enterprise Business Resiliency Product Line is responsible for the centralized security administration, application resilience, application testing, business continuity and monitoring functions across the Fidelity Investments enterprise.


Company Overview

Fidelity TalentSource, formerly Veritude, is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We recruit individuals from a variety of backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s diverse and inclusive workplace while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. For information about working at Fidelity TalentSource, visit FTSJobs.com.

Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments in order to complete the application or interview process. Please email us at HR@ ftsjobs.com if you would like to request an accommodation.

Information about Fidelity Investments

At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences. For information about working at Fidelity, visit FidelityCareers.com.

Fidelity Investments and Fidelity TalentSource are equal opportunity employers.


About the Company

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Fidelity TalentSource

Fidelity TalentSource, formerly Veritude, is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We recruit individuals from a variety of backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s diverse and inclusive workplace while expanding your skillset and developing your professional network, consider a role with Fidelity TalentSource.

Company Size

2,500 to 4,999 employees

Founded

1986