administrative assistant jobs

Near birmingham, midlands
66Jobs Found

66 jobs found for administrative assistant jobs Near birmingham, midlands


Administrative Assistant

Hanceville, AL
1 day ago
Hanceville, AL
1 day ago
Wallace State Community College- Hanceville has the following open position: *Administrative Assistant For more information, please contact the Human Resources Department at 256-352-8029. Wallace State Community College is an equal opportunity employer. EOE

Admin Clerk


Jasper, AL
3 days ago
Jasper, AL
3 days ago

Job Objective:                       Responsible for managing the flow of payables per company standards and guidelines.


Essential Duties and Responsibilities: In addition to the essential job functions described above, all associates will perform duties as requested by management. Assigned responsibilities and duties may vary based upon location size, location, kind of business and operations.


·Answer telephones and transfer to appropriate staff member

· Perform general clerical duties to include but not limited to: copying, faxing, mailing and filing

· Meet and greet clients and visitors

· Create and modify documents using Microsoft Office

· Prepare presentation materials in PowerPoint

· Create spreadsheets / data analysis using Excel

· Communication of information and coordination of events throughout Team

· Prepares and coordinate mail, faxes, and express packages.

· Coordinate and maintain records for office equipment, buildings keys and other assets

· Coordinate meetings and special events as needed

· Maintain hard copy and electronic filing system

· Type, file and copy correspondences

· Sort and distribute mail

· Manage other tasks (ongoing or project) as deemed necessary by management

· Perform general administrative duties and support for Management Team

· Work on special projects as needed

· Assist in any relief duties for A/R, specialized billing, and Cardlink


· Represent the company in a professional manner at all times ensuring quality customer service

· Abide by all policies, rules, and regulations of the company including all applicable safety rules, regulations and procedures

· Support corporate programs, goals, and initiatives of the company


Knowledge, Skills, and Abilities: 

· Excellent verbal and written communication skills

· Dependable with a positive attitude

· Self-motivated and able to work independently as well as part of a team

· Excellent interpersonal & problem-solving skills

· Excellent phone etiquette

· Customer-focused & proficient relationship builder

· Proficient knowledge of Microsoft Word, Excel, PowerPoint

· Ability to explore and learn other software applications

· Ability to prioritize and manage deadlines

· Accuracy and attention to detail

· Strong organizational skills.

· Poise and maturity to interact with Reladyne management and other company executives

· Change champion

· Company orientation

· Safety education

· General computer skills


Physical Requirements: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.  

  • Vision: minimum vision required to prevent injury from oneself and others 
  • Hearing: perceiving the nature of sounds with or without correction 
  • Talking: expressing or exchanging ideas by means of the spoken word 
  • Lifting small weighed objects constantly; 20 pound objects frequently and 20-50 pound objects occasionally 
  • Climbing ladders, stairs and ramps  
  • Balancing, pushing and pulling  
  • Crouching, kneeling, reaching and grasping objects  
  • Walking:  move about inside the office and/or branch facilities as well as airport/travel needs 
  • Sit/Stand:  Must be able to remain in a stationary position 50 percent of the time 
  • Capable of traveling as required 


Attendance Requirements: Attendance on a regular, consistent basis is mandatory, including arriving at the time as scheduled 



Executive Administrative Assistant

Tan Check Consolidated Inc

4 days ago
$25 Per Hour
4 days ago
$25 Per Hour

Executive Administrative Assistant

Type: Contract W2

Rate: $25/hr

Length: 1+ years

Location: Remote – Candidate must live in EST or CST

Experience: 5+ years relevant work Exp


Skills Required:

  • Extensive experience with digital calendaring tools (e.g. MS Outlook)
  • Experience with MS PowerPoint and Excel
  • Experience with MS Teams and/or Zoom
  • Experience with Concur a plus

Our client needs a remote, contract Executive Administrative Assistant to join their team. This role will perform executive-level administrative support and will be principally responsible for performing administrative functions with a strong focus on scheduling, travel planning and expense report management.
• Manage daily scheduling and coordinate related arrangements
• Prepare and process expense reports using Concur
• Support the preparation of presentations and other work products at a level of quality appropriate for consumption by internal and external senior executives
• Support the planning of team building events, such as off-sites and social gatherings
• Identify areas of risk/opportunities and influence and implement continuous improvements
• Manage end-to-end travel planning, including international travel, and coordinate related arrangements
• Perform other administrative duties as required


Executive Assistant to Sr. Vice Chancellor, Business and Operations

University of Pittsburgh

2 days ago
2 days ago

The Executive Assistant will support the Senior Vice Chancellor for Business and Operations at the University of Pittsburgh. The Executive Assistant is responsible for independently and strategically managing the dynamic activities of the Senior Vice Chancellor and all related actions. The Executive Assistant will act as the initial point of contact for all inquiries, managing correspondence and projects, coordinating and scheduling meetings, creating/gathering preparatory materials for all meetings, and supporting the SVC’s work on University committees. This position requires an individual with initiative to lead projects and to build relationships across campus at all levels.

The incumbent must be detail oriented, possess excellent oral and written communications skills, be approachable, resourceful, professional, and discrete. In addition, successful candidates must have superb organizational and problem-solving skills and a demonstrated ability to respond effectively to changing workloads and priorities. Incumbent is expected to work independently, consistently, and efficiently within the prescribed University of Pittsburgh and Office of the Senior Vice Chancellor for Business and Operations policies and procedures. The actions taken by this individual will reflect directly on the Senior Vice Chancellor and the image of the Office. Incumbent must maintain a high degree of confidentiality in all aspects of the position.

6-8 years experience preferred which includes managing complex calendars, preferably supporting an executive level position. Relevant experience may be substituted for degree.


Real Estate Administrative Assistant

BrickDriven Realty

Florence, AL
30+ days ago
Florence, AL
30+ days ago
We’re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, send us your resume today!Compensation:

$12 - $15 hourly

  • Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
  • Monitor deadlines and provide notices to appropriate parties when necessary
  • Enforce compliance with legal and tax withholding processes
  • Compete with others in the real estate industry by producing high-quality print and digital marketing materials
  • Arrange for open houses and other community events to locally spread brand awareness
  • Has knowledge of Microsoft Office and customer relationship management software
  • Flexible working schedule to accommodate clients on nights and weekends
  • Candidates are required to have a high school diploma or GED
  • Great written and verbal skills
  • Prior experience in the real estate industry or as an office manager
About Company

Our firm was founded in December 2012 upon the foundation of the needs and desires of real estate agents. We are passionate about helping buyers and sellers achieve the goal of buying and/or selling their homes.

Our culture-centric family of nearly forty team members is among the elite in the business. With over $500 million in closed sales, since our doors opened in January 2013. We're continuing to experience massive growth as the market's leading tech-savvy and culture-centric company!


Administrative Assistant


Birmingham, AL
1 day ago
Birmingham, AL
1 day ago
Company Description

The marketing sector is overflowing with businesses attempting to stand out, and this means standards are high. At Surely we celebrate diverse ideas and a collaborative culture. We don’t follow trends. In the competitive marketplace of today, a marketing company can’t be content with being good enough. You must always be two steps ahead of the competition.

Job Description

We are looking to hire a experienced Administrative Assistant to join our team. The Administrative Assistant will thrive in a fast-paced office environment demonstrating strong analytical, oral/written communication, problem-solving, research, and time management skills. You will provide daily on-site administrative support to the unit employees.

Salary range: $37000 - $47000 per year.

Administrative Assistant Responsibilities:

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

  • Maintain polite and professional communication via phone, e-mail, and mail.

  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

  • Screening phone calls and routing callers to the appropriate party.

  • Providing real-time scheduling support by booking appointments and preventing conflicts.

  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

  • Greet and assist visitors.

  • Anticipate the needs of others in order to ensure their seamless and positive experience.

  • Associate’s Degree in related field.

  • Prior administrative experience.

  • Excellent computer skills, especially typing.

  • Attention to detail.

  • Desire to be proactive and create a positive experience for others.

Additional Information
  • This is not a remote job
  • Disability Insurance
  • Employee Assistance Program
  • Dental Insurance

Administrative Assistant

Brasfield & Gorrie, LLC

Birmingham, AL
18 days ago
Birmingham, AL
18 days ago

Brasfield & Gorrie has an exciting opportunity for an Administrative Assistant to support our Virtual Design + Construction (VDC), Innovation, and Lean Departments. This position will be based in our corporate office in Birmingham, Alabama.


Responsibilities and Essential Duties Include the Following (other duties may be assigned):


  • Provide overall administrative support to the leadership and team members of the Virtual Design + Construction (VDC), Innovation, and Lean Departments
  • Proactively assist team members in their daily activities
  • Manage and maintain Outlook calendars, schedules, appointments, contacts, etc.
  • Assist team members in keeping up with project specific documentation
  • Maintain and update all assigned department and project folders
  • Schedule, attend and participate in department meetings, capturing meeting minutes and distributing
  • Coordinate details of and participate in department social events
  • Arrange other events or conferences by reserving facilities, booking caterer, sending invitation, and coordinating respective daily events etc.
  • agreed upon action items.  to assist in meetings, meeting notes and overall organization
  • Make travel arrangements for directors’ and team members’ business trips and conferences – airline, rental car, overnight accommodations, dinner reservations, etc.
  • Prepare expense reports in Brasfield and Gorrie’s Concur platform
  • Schedule meetings, book conference rooms, and set up /clean up conference room when necessary
  • Conduct resource tracking and employee time entry in JD Edwards system using correct GL codes
  • Maintain a professional and positive impression on all internal and external people by phone, in person, and email.
  • Other duties as assigned

  • Bachelor’s degree preferred
  • 3-5 years of administrative experience in a corporate environment
  • Demonstrated knowledge of clerical functions such as typing, filing, answering phones
  • Experience with a construction company preferred
  • Salesforce and Smartsheets experience preferred
  • Graphics skills preferred
  • Proficiency in Microsoft Office Suite
  • Skilled in PowerPoint and/or Prezi presentation software
  • Excellent verbal and written communication skills
  • Excellent organizational and time management skills
  • Positive attitude and self-motivated 
  • Trustworthy and professional
  • Strong attention to detail
  • Willingness to learn new technologies


Start your career in a big way

No matter your starting point, when you join the Brasfield & Gorrie family, you open the door to a rewarding career at one of the most respected and dynamic companies in the industry. Here you decide your path and what you will make of your career—and your life.


We value everyone

At Brasfield & Gorrie, we see our purpose as building exceptional people, trusting relationships, great projects, and strong communities. Valuing everyone is essential to our purpose, so for us, valuing diversity and inclusion is more than a lofty company commitment; it’s a way of building relationships that helps us live our purpose in our daily work.


You’ll benefit from working at Brasfield & Gorrie

By offering a strong foundation of employee benefits, we ensure that you and your family have the tools and means to prosper. We’re proud to provide a competitive benefits and compensation package. Our employees have access to medical, dental, vision, life insurance, 401(k), wellness programs, career development classes, and many more benefits. We’re proud to be ranked by both Top Workplaces and Best Places to Work in multiple cities!


About Brasfield & Gorrie

Founded in 1964, Brasfield & Gorrie is one of the nation’s largest privately held construction firms, providing general contracting, design-build, and construction management services for a wide variety of markets. We're skilled in construction best practices, including virtual design and construction, integrated project delivery, and Lean construction, but we are best known for our preconstruction and self-perform expertise and exceptional client service. Brasfield & Gorrie has 12 offices and approximately 3,000 employees. Our 2020 revenues were $3.9 billion. Engineering News-Record ranks Brasfield & Gorrie 22nd among the nation’s “Top 400 Contractors” for 2020.


Administrative Assistant at Childersburg WR

NAS Wexford Health Sources

Alpine, AL
2 days ago
Alpine, AL
2 days ago

At Wexford Health our philosophy is that health care should not be considered a luxury for anyone.  We simply care for those in need and the corrections environment is our venue.

Wexford Health has an exceptional opportunity for an Administrative Assistant to join our team of healthcare professionals at Childersburg Work Release in Alpine, AL.

Under the direct supervision of the Health Services Administrator (HSA), provides general secretarial and receptionist services to the health care unit staff. Responsible for scheduling outside medical appointments for inmates within his/her respective site. He/she coordinates appropriate paperwork with security, completes prep sheets and forwards it to the nursing staff with prep instructions for all procedures requiring preparations. He/she insures all necessary medical records and other documents accompany inmate to outside appointments.

We’re proud to offer a competitive benefits package including:

  • Annual review with performance increase
  • Generous paid-time off program that combines vacation and sick leave
  • Paid holidays
  • Comprehensive health insurance through Blue Cross Blue Shield
  • Dental and Vision insurance
  • 401(k) retirement saving plans
  • Company-paid short-term disability
  • Healthcare and dependent care spending account

Essential duties are routinely performed in a general office and clinical environment. Duties may require work in at a station/desk and entail paperwork, use of computers, fax machines, copiers, and other business machines and medical equipment. Essential duties may require the following physical demands: the strength to lift and carry material weighing up to 30 pounds; vision to read printed materials and computer screen; walking; reaching; carrying; stooping; bending; squatting; prolonged sitting; handling (hand movement); hearing and speech to communicate in person and over the telephone; intellectual skills including short and long term memory, abstract reasoning, and decision making.
Must be able to ambulate throughout the facility. Specific vision abilities required by this job include close vision and distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to clearly communicate orally and via written and typed correspondence and notes using various forms, records, charts, and electronic media. Duties may require the use of a personal vehicle to attend meetings at other sites.


LICENSING: None required

CERTIFICATION : Current CPR certification

Minimum 2 years administrative experience. Proficient in the use of computer, dictating and copying equipment.

High school graduate or equivalent.


  • Self-directed
  • Dependable.
  • Ability to maintain regular and reliable attendance
  • Strong verbal and written communication skills
  • General math and analytical skills, and planning, administrative and organizational skills essential.
  • Demonstrated experience meeting multiple deadlines.
  • Ability to competently manage multiple priorities simultaneously
  • Ability to work in a stressful environment
  • Assume individual accountability for own conduct and maintenance of professional appearance
  • Approach change in a positive manner
  • Strong interpersonal skills and ability

Sales Administrative Assistant

Pyramid Hotel Group

Birmingham, AL
30+ days ago
Birmingham, AL
30+ days ago

The all new Hilton Birmingham at UAB is located in the heart of downtown Birmingham, AL, ideally situated in the city's vibrant Southside neighborhood. It's a great place to work! Only seven miles from Birmingham International Airport (BHM) and adjacent to the University of Alabama (UAB) campus, the Hilton Birmingham is only two blocks from the Five Points South Historic District, and within walking distance of seven hospitals including UAB Hospital, Kirklin Clinic and Children’s Health Systems. Our guests enjoy retreating to our completely renovated guest rooms while our new restaurant, The Lab Bar & Kitchen deliver southern inspired food and drinks with a local twist. We have 15,000 sq. ft. of flexible meeting and event space plus a dedicated event and catering staff, and we're an attractive venue for business meetings, conferences and special events that can handle up to 900 guests. Working here, you'll have access to the University of Alabama at Birmingham, and can attend UAB graduation and sporting events. You'll also be able to explore Birmingham’s history as an industrial city at the Vulcan Park & Museum and Sloss Furnaces, and learn about events in U.S. history that affected our city at the Birmingham Civil Rights Institute. When you're not working at the hotel, you may want to spend a day at the Birmingham Zoo & Botanical Gardens or the McWane Science Center, or attend races at Barber Motorsports Park. We're always looking for dedicated, service-oriented employees who want to build their career in the hospitality industry. Find out today what a career with Pyramid Hotel Group at the Hilton Birmingham at UAB can mean for you!

Sales/Catering Assistant must be flexible to work weekends, if needed.

Must be able to support 2 or more Sales Managers as needed. Computer knowledge, detail oriented, phone etiquette.


Administrative Assistant

Ageatia Global Solutions

Birmingham, AL
2 days ago
Birmingham, AL
2 days ago
Support management and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the organization concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all assigned duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Responsibilities will include:
Supporting management with everyday administrative tasks
Planning meetings and various events for the company
Making travel arrangements and managing calendars
Taking care of the company matters with confidentiality
Communicate and interact with clients on a daily basis
Assist management as assigned
At least 5 years of work experience in an office
Must have excellent problem solving, organizational and independent thinking skills in order to ensure timely, and accurate completion of work
Excellent communication skills as well as grammar and spelling skills and letter/memo composition
Strong skills in Microsoft Word and Excel, PowerPoint, etc. experience a plus
Bachelor's degree strongly preferred

Job Type



1 day ago


Wallace State Community College- Hanceville has the following open position: *Administrative Assistant For more information, please contact the Human Resources Department at 256-352-8029. Wallace State Community College is an equal opportunity employer. EOE