office administrator jobs

Near city of london, london
6306Jobs Found

6306 jobs found for office administrator jobs Near city of london, london

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Driver Engagement Manager

Amazon UK

London, London
Today
London, London
Today
Driver Engagement Manager 

Driver Engagement Manager 


1438952
At Amazon, we're working to be the most Customer-centric company on earth. The goal of Amazon’s Delivery Service Partner (DSP) Management Team is to exceed the expectations of our customers by ensuring that their orders, no matter how large or small, are delivered as quickly, accurately, and cost effectively as possible. To meet this goal, Amazon is continually striving to innovate and provide best in class delivery experience through the introduction of innovating new products and services in the last mile delivery space.
We are looking for a dynamic, organized self-starter to join as a Driver Engagement Manager for our Amazon Last Mile team.
We are seeking an experienced project management professional to coordinate reward and recognition programs for our delivery partners. The ideal candidate will scope, implement and deliver projects in this role. To do this, you’ll need to have project management knowledge and experience. This includes the ability to handle change and influence stakeholders in a innovative technical environment. Suitable candidates should be interested in improving the experience and engagement for our tens of thousands of hard-working drivers, genuinely advocate on their behalf, and strive to deliver the best driver experience possible.
Driver Engagement Manager Responsibilities:
  • Own the driver reward and recognition program.
  • Be the POC for all driver reward and recognition related initiatives across the Europe, work directly with various stakeholder on the implementation and maintenance of such initiatives.
  • Partner with local Operations and Delivery Service Providers Management to create a culture that puts the driver satisfaction in the focus.
  • Being excited for building positive, engaged work environments.
  • Having coping mechanisms of achieving goals in a ever-growing and changing environment.
  • Motivation to work with limited supervision and deal with an ambiguous environment.
  • Brings innovation and solutions to the table. Sees opportunities and ways of making things happen, rather than roadblocks.
  • Uses listening mechanisms to survey customer feedback, identify gaps, and motivation process improvements to address.

Driver Engagement Manager basic Qualifications:

  • University degree or equivalent.
  • Completed record of scoping, implementing and delivering projects.
  • Effective record of propelling process improvements.
  • Experience prioritizing projects and global initiatives from conception to launch in a rapidly evolving environment.
  • Experience in root cause analysis and problem solving techniques.
  • Experience in organizing and improving KPIs.
  • Experience in MS Office, including analytical skills within excel.

Driver Engagement Manager preferred Qualifications:

  • MBA.
  • Proven record of delivering multiple programs on time.
  • Project management qualification.
  • Experience of delivering projects to facilitate an engaged workforce.
  • Prior experience in Logistics/Supply Chain program or account management.
  • Team, interpersonal and persuasion skills.
  • Being a highly organized person, who plans effectively and coordinates time through prioritization skills.

About our Rewards:
We’ll expect you to go the extra mile, but we’ll also make sure you’re well rewarded. As well as a competitive salary, stock units and site performance-related pay potential, we offer a whole host of other benefits, including an employee discount. Additionally, you will find yourself in a stimulating environment where you can develop processes as well as yourself as an individual by working with some of the best and brightest minds in the industry. Our rapidly growing organisation also offers many opportunities for building a diverse and rewarding career.
To apply for this Driver Engagement Manager position, please click on the apply button!
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Amazon takes data protection seriously and respects EU and local data protection laws. Unless you express otherwise, by submitting your CV you authorize the hiring Amazon company to store your personal information in the electronic database maintained by Amazon Corporate LLC. in the USA or one of its affiliates for the purpose of assessing your suitability for this and future job vacancies and to pursue your recruiting process. If at any time you want your personal data to be deleted, you simply need to notify the hiring Amazon company. Amazon will not share your personal information with any third party without your prior consent. As part of your interview process with Amazon you may be asked to authorize the hiring Amazon company to separately verify your application data and personal background through a third party service provider.
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Logistics Expansion Senior Program Manager

Amazon UK

London, London
1 day ago
London, London
1 day ago
Logistics Expansion Senior Program Manager 

Logistics Expansion Senior Program Manager 


1314222
Amazon opened its virtual doors in 1995 and strives to be the world’s most customer-centric company, where customers can find and discover anything they might want to buy online. EU Launch & Expansion team is growing as Amazon Logistics continues to expand their world class last mile delivery experience for customers. If you are passionate about delivery operations and look around corners for ways to serve customers, we want your help.
Amazon Logistics is seeking a highly experienced Logistics Expansion Senior Program Manager to support the strategic expansion initiatives and capacity planning of our European Last Mile Delivery network. Successful candidates will be natural self-starters and quick learners who are comfortable leading large, complex projects. This individual will take ownership of the internal capacity planning of our EU Delivery Stations with the goals of communicating capacity, flagging risk, driving worldwide standardization and defining long-term expansion requirements. Ideal candidates will have experience managing large and complex data sets and thrive applying operational knowledge to ambiguous problems to define and plan the future network. The Program Manager must be capable of providing directional feedback to business leaders to aid in expansion decision making. This individual needs to be comfortable interfacing and driving various functional teams and individuals at all levels of the organization in order to be successful.
Logistics Expansion Senior Program Manager Responsibilities:
  • Active participant in Amazon safety policies.
  • Detailed coordination of network capacity inputs that are all interdependent.
  • Responsible for managing the overall capacity output of all expansion and launch projects.
  • Contributes to developing comprehensive risk analysis to review at all levels of the business.
  • Comfortable in different roles, sometimes supporting, sometimes leading.
  • Is capable of taking accountability while providing status, asking for help, and immediately escalating issues and problems as necessary.
  • Acts as the Company representative with vendors and suppliers during project execution.
  • Mobilizes company resources through effective liaison with support departments, to create project teams capable of completing effective quality work.
  • Monitors and reports on the progress of all capacity-related projects and flags delays that will have an impact to our customer experience.
  • Responsible for the overall communication of network capacity to all AMZL stakeholders.
  • Possesses a broad technical background and has the ability to “roll up their sleeves” and jump in if needed, along with managing.
  • Contributes to short-term and long-term strategic planning with business goals in mind.

Logistics Expansion Senior Program Manager basic Qualifications:

  • Bachelor’s degree in (Industrial) Engineering, Supply Chain, Operations, Business Administration, Economics or a related field.
  • Experience in an operational environment (FC, IXD, AMZL preferred).
  • Experience leading and interacting with cross-functional teams.
  • Experience developing and managing large data sets.
  • Previous experience in project management and implementation with proven ability to design workable solutions and drive projects to successful implementation.
  • Strong verbal and written communication skills in both native and English language.
  • Work independently in a fast-paced and rapidly changing environment.
  • Proficient in Microsoft Office products: Excel, Word, Outlook, PowerPoint and MS Project.
  • EU travel is required.

Logistics Expansion Senior Program Manager preferred Qualifications:

  • SQL and database query skills.
  • Advanced in Microsoft Excel.
  • Basic working experience with CAD software (e.g. AutoCAD, Solid Works, or other).

About our Rewards:
We’ll expect you to go the extra mile, but we’ll also make sure you’re well rewarded. As well as a competitive salary, stock units and site performance-related pay potential, we offer a whole host of other benefits, including an employee discount. Additionally, you will find yourself in a stimulating environment where you can develop processes as well as yourself as an individual by working with some of the best and brightest minds in the industry. Our rapidly growing organisation also offers many opportunities for building a diverse and rewarding career.
To apply for this position, please click on the apply button!
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Amazon takes data protection seriously and respects EU and local data protection laws. Unless you express otherwise, by submitting your CV you authorize the hiring Amazon company to store your personal information in the electronic database maintained by Amazon Corporate LLC. in the USA or one of its affiliates for the purpose of assessing your suitability for this and future job vacancies and to pursue your recruiting process. If at any time you want your personal data to be deleted, you simply need to notify the hiring Amazon company. Amazon will not share your personal information with any third party without your prior consent. As part of your interview process with Amazon you may be asked to authorize the hiring Amazon company to separately verify your application data and personal background through a third party service provider.
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Python, PHP Developer - Wildlife Conservation / The Arts

Octophin Digital

London, London
3 days ago
London, London
£40k Per Year
3 days ago
£40k Per Year

Octophin Digital are looking for a Python and PHP developer to help us build software for wildlife conservation and other good causes.

Our work is some of the most fascinating and rewarding in the industry: building interfaces for anti-poaching camera traps and GPS turtle tags, maps of sharks, seals, seabirds and coral reefs, online conservation technology communities, species databases for scientists, educational games and much more.

Outside of the wildlife conservation sector we work closely with several arts organisations and charities.

The best part of the job is working with some of the most impactful and inspiring organisations and people, on projects that make a genuine positive impact.

We're looking for an experienced developer who loves writing PHP and Python and has deep knowledge of both object oriented and functional programming concepts. We do a lot of work with complex data structures so a knowledge of databases is essential, especially PostgreSQL.

We spend a lot of time working with content management systems and often build APIs to query content from them or import it from elsewhere. You'll need to be comfortable building and working with large data importers and REST APIs.

We’re a small, hugely collaborative team so you’ll have direct input into everything we do. You'll also be in regular direct conversation and collaboration with scientists, conservationists, charity-workers and arts organisations. Having excellent communication skills and the ability to talk non-technical people through problems and solutions is a key requirement of working with us.

With lots of discussions and meetings with clients both on and off-site, being based with us in London would be best, but some remote work is possible and hours are flexible. Our team has been fully remote during the pandemic and will only return to the office when it is safe to do so.

We’re based in one of the best workspaces in London, Impact Hub Islington, so you’ll be surrounded by a diverse range of brilliant people making a difference to the world.

We try hard to keep our team as healthy and happy as possible so will give you as many holiday and rest days as you need. We'll also pay for you to go to conferences and support you to learn new skills. We're honest with clients about who does what on each project so your great work will be spotlighted and credited as much as possible.

We're big ambassadors for diversity in technology, sponsoring diversity and scholarship placements at conferences and taking part and running several mentorship schemes.

If you love both computer programming and wildlife conservation there is no better place to work. The huge range of interesting projects we do also makes no one week the same and you'll know that you're making the world a better place.

If you want to join our team, please apply with a covering letter explaining some PHP and Python projects you've worked on and the code inside them that you're most proud of.

Please apply before Monday, March 22nd.

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Engineering Manager (Remote)

MarketFinance

London
4 days ago
London
4 days ago

The Company

At MarketFinance, we celebrate ambitious business leaders. They bring strength to our economy and are building the world we all want to live in. MarketFinance is one of the UK's leading Fintechs and we use smart technology, backed by help from great people, to deliver flexible business finance solutions, directly and quickly. Our online platform and proprietary risk models enable us to provide business loans and advance cash against outstanding invoices, in the form of working capital funding, so that businesses can get on with growing - instead of having to worry about cash flow. We believe in the endless possibilities that arise when entrepreneurs have more time to focus on what they love.

Our values matter and as part of the team, they’ll be yours too.

#MakeItHappen | #1Team1Dream | #AlwaysBeLearning


The Role

This is a remote position, we support you being fully remote, with optional access to a great office in the heart of Shoreditch if you prefer the hustle and bustle of a London office!

As an Engineering manager to one of our key squads, you will work hand in hand with a product manager to ensure your squad is working on the things that matter most to our customers. You will provide both technical and thought leadership, supporting and developing both your squad and our growing engineering team.

We strongly believe that by putting smart people from different backgrounds together we’re able to help our customers in ways that others can’t. We value diversity and recognise it as a strength; to support this we organise ourselves into cross-functional teams, this means that we empower you to learn new skills, drive innovation and redefine your role to suit your passion and focus. For example, we have had engineers discover that their passion is in data, and we have supported them in becoming data engineers. We have a strong DevOps culture too and believe CI/CD and testing are the only ways to innovate at scale; deployments should take minutes, not hours!


Your Technical Environment

You’ll be working on our core platform allowing small businesses to access funding seamlessly through fantastic UX and automation of complex processing such as risk analysis and payment processing.

Our core platform is built in .NET, C# WebAPI and ReactJS. Our technology stack is always evolving with us, as such, we are now developing new services serverless first, and we have plans to upgrade and uplift our older services to support our platform scaling.


Requirements

  • Hard skills
    • Excellent system design skills, previously architected multiple systems and able to talk these through at interview
    • 7+ years of experience working with backend technologies, including C#
    • Unit / Integration / Acceptance / Regression testing experience
    • 3+ years experience with Azure
  • Soft skills
    • 3+ years of experience leading a team of 3+ people
    • An excellent communicator, fluent in both written and spoken English, with the ability to communicate with both technical and non-technical stakeholders
    • You’re an advocate of Agile practices, with a track record of delivering
    • You have a track record of supporting and developing people - With a focus on productivity, engagement and growth


Benefits

At MarketFinance, the opportunity for growth is as big as your ambition. Things move quickly in FinTech and that’s all part of the adventure. Our benefits include:

  • Working with a remote-first team with optional access to an office in the heart of Shoreditch
  • Competitive salary and best-in-class share options scheme
  • Flexible working hours
  • 25 days annual leave, plus your birthday off
  • 20% time (improve the business how you want to)
  • Mentoring from industry leaders and the opportunity to make an impact at one of Europe’s foremost Fintechs
  • Private health coverage and half-price Virgin Active gym membership
  • Enhanced maternity leave
  • Amazon Kindle and unlimited e-books
  • Training budget (inc. subscriptions to Learnerbly and Pluralsight)
  • We will bring you to the office once every quarter to socialise with your team


Hiring process

From start to finish our hiring process takes between one to two weeks and consists of the following stages:

  • Online programming test
  • Pair programming exercise
  • Architecture review
  • Ask us anything
  • Meet the CTO
  • Values alignment


If you’re ready to help UK businesses build the future APPLY NOW!


How will we use the information about you?

We will use your data to process your application, to allow us to assess your suitability for a role and improve our sites. We may share your data with third parties to achieve these purposes. We will not share your data for marketing purposes.

We will keep your data safe in accordance with data protection legislation.


#LI-Remote

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Office Manager – Holborn London

Nexus Recruitment

London, London
6 days ago
London, London
£35k - £40k Per Year
6 days ago
£35k - £40k Per Year

Office Manager – Holborn London.

 

Our Client is an international consultancy – who are looking to recruit an Office Manager for their London office.

 

You will have at least 5 to 10 years experience in Office Management, Executive, Sales and Delivery Operations will be the key point of contact for coordinating sales back-office activities.

 

Must be able engage with delivery management across the EMEA region to ensure deliverables as defined by the EVP – Europe Sales and SVP and Delivery Head, Europe, respectively.

 

Key Responsibilities

  • Coordinate initiatives led by the EVP – Sales and ensure timely implementation/completion of such activities. 
  • Identify potential gaps / risks, and possible mitigation in discussion with stakeholders and monitor progress.
  • Coordinate initiatives led by the SVP and Delivery Head, Europe and ensure timely implementation/completion of such activities. 
  • Identify potential gaps / risks, and possible mitigation in discussion with stakeholders and monitor progress.
  • Coordinate center management activities in discussion with the Head of Facilities and Administration.
  • Manage travel and meeting schedules related to client engagements, client visit and other operations review, business meetings etc.
  • Prepare and publish reports, dashboards etc., as needed.

Main Skills

  • A graduate with strong problem solving and interpersonal skills. 
  • Highly-motivated, creative thinker and proven client engagement skills.
  • Exceptional working knowledge of excel
  • Expertise in Microsoft suite with excellent hands-on experience in Excel and PowerPoint. 
  • Hands-on experience of a CRM will be an advantage.
  • Experience in planning and managing senior executive schedules and coordination of sales and customer events etc.
  • Full-time role and open to travel to Munich, and Client delivery centers across Slovakia and Romania, as needed and at short-notice.      

Location is Holborn London.

Salary will be £35K - £40K + Benefits.

Please send your CV to us in Word format for this exciting position along with your salary and availability.

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Office Manager

Saville & Co. Scrivener Notaries

London, London
3 days ago
London, London
£40k - £40k Per Year
3 days ago
£40k - £40k Per Year

Office Manager
London, EC2
The Company
Saville & Co. Scrivener Notaries is one of the City’s highest regarded Scrivener Notary firms. Founded in 1994, we have built a strong reputation for speed and efficiency in all areas of notarial practise with particular expertise in shipping, insurance, banking and legal matters with an international dimension.
We now have a brand-new opportunity for an Office Manager to join our team in the City on a part-time basis.
The Rewards
- Salary of £40,000 pro rata
- Discretionary Christmas bonus
- 22 days’ holiday pro rata
- Workplace pension
- Commuting / travel loan (after probationary period)
This is an incredible opportunity for a proven office manager with a decent grasp of HR and payroll to enhance their career with our growing, successful firm.
You will join an engaged, professional environment where your career choice is taken seriously, and you will have the opportunity to enhance your portfolio of experience within our professional service environment.
What’s more, this role is offered on a part-time basis with flexible hours that can be designed to fit around childcare or other vital commitments.

The Role

As the Office Manager, you will be tasked with supporting a variety of vital elements of our firm, from managing office supplies and handling payroll to dealing with HR matters and helping out in reception.
This all-encompassing, critical role will see you submitting payroll details on a monthly basis, writing routine letters to staff, overseeing the holiday and sickness calendar and managing health and safety.
You will also be involved in a range of activities to support our office such as equipment audits and servicing, negotiating with office supplies vendors, providing reception cover and liaising with our external IT support.
About You
To be considered as our Office Manager, you will need:
- Office management experience
- Knowledge of HR and payroll processes
- Organisation skills
- Time management abilities
Experience of negotiating with suppliers would be beneficial, as would an understanding of health and safety in the workplace.
Other organisations may call this role Administration Manager, Office Administrator, Office Co-ordinator, Senior Administrator, Operations Manager, Office Support Manager, or Office & Facilities Manager.
Webrecruit and Saville & Co. Scrivener Notaries are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

PLEASE NOTE: For your application to be considered, it must be submitted via Webrecruit’s application process (by selecting the apply button) rather than being sent to Saville & Co. Scrivener Notaries directly. Applications that are sent to us directly will not be considered.
So, if you’re seeking your next challenge as an Office Manager, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

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Front Office Manager

Trafalgar Hotels

London (South West), London
10 days ago
London (South West), London
10 days ago
Job Ref: TH1093
Branch: The Trafalgar St. James, Curio Collection by Hilton
Location: The Trafalgar St. James, London (South West)
Salary/Benefits: Competitive Salary
Contract type: Permanent
Hours: Full Time
Hours per week: 40
Posted date: 25/02/2021
Closing date: 27/03/2021

At The Trafalgar St. James, we have a fantastic opportunity for a driven individual who is looking to progress their career as Front Office Manager in lifestyle and luxury hotels .

Part of London & Regional Hotels, The Trafalgar St. James, Curio Collection by Hilton is a 5 Star hotel with 131 bedrooms including 15 exquisite suites and a number of venues including our unique Rooftop bar, lauded as one of the best in the city.

L+R Hotels comprises Iconic Luxury Hotels, Atlas Hotels, City Hotels and Destination Hotels including the newly open Nobu Portman Square and Mayfair Town House. L+R Hotels is a driven global hotel investment and management company, committed to creating long-term, sustainable value by delivering exceptional hospitality. L+R Hotels owns and manages an extensive hotel portfolio with approximately 18,000 bedrooms across 90 hotels in the UK, Continental Europe, the US and the Caribbean.


Key Responsibilities

Reporting to the Hotel Manager, as our Front Office Manager, you will lead the Reception, Nights and Guest Relations teams.

You will also:

  • Manage guest service from the time of reservation to departure, ensuring a truly unique experience throughout our guests' journey
  • Lead the day-to-day operations of the department, keeping the team focused to ensure highest standards of guest service are always delivered
  • Ensure the team has the tools, knowledge and information they need to deliver great service. Team communication, training and development will be key.
  • Identify operational challenges in the department and deliver solutions for improvement
  • Ensure the wellbeing and engagement of the team follow company standards
  • Comply with hotel security, fire regulations and all health and safety legislation


Key Requirements

The ideal candidate will demonstrate leadership skills and a genuine passion for service. The ability to multitask and prioritise is important, as well as the ability to motivate and develop your team. You will have excellent interpersonal and communication skills, a good level of numeracy and technical skills.

In addition to this, our ideal candidate will have

  • Front Office Management experience within a 5-star hotel environment
  • The ability to engage and connect with guests and team members with a creative, forward thinking approach
  • Hands on operational style with high visibility within the team and for our guests
  • Demonstrate excellence decision making and flexibility to respond to different work situations


Fantastic Company Benefits:

  • Up to 33 days paid holidays per annum
  • Health & Wellbeing Cash Plan
  • Discount program for you, your friends & family to stay in Hilton Hotels around the world
  • Cycle to Work Scheme
  • Life Assurance Scheme
  • Pension Scheme
  • Complimentary meals and dry cleaning on duty
  • Opportunities for Internal career progression
  • Departmental incentive programmes
  • Professional training and development opportunities
  • Season ticket loan

The Trafalgar St. James is a sanctuary of style to rest and play on the edge of Trafalgar Square in the bustle of St. James SW1. Our teams are engaged and committed to make our hotel a fantastic place to work, develop and enjoy making lasting friends.

The Trafalgar St. James London, Curio Collection by Hilton, is an iconic London hotel with unique restaurants and bars poised on the edge of St. James and Trafalgar Square but moments from Soho, Mayfair and the West End. This luxury hotel blends innovative bold designs and thoughtful service with excellent dining and nightlife, entertaining both international visitors and Londoners under the same roof. The Trafalgar St. James is a true sanctuary to work, rest and play.

Trafalgar Square is the axis on which London tilts, and The Trafalgar St. James hotel stands at its epicentre. A luxury lifestyle, boutique hotel boasting 3 signature suites, 12 boutique studio junior suites and 116 rooms. Iconic wall art features the best of London’s idols. Details such as in-room books and teas from the Tregothnan estate share a distinctly British flavour. All rooms are decorated in a contemporary urban London style, and are the perfect central point for exploring the capital.

Each room enjoys complimentary Wi-Fi, soft drinks, water and snacks, a vanity make up mirror laptop safe, Tregothnan tea, ceramic kettle and Nespresso coffee machine. Bathrooms include amenities from Molton Brown, for that quintessentially British touch. At the heart of the city, The Trafalgar St. James is mere moments away from Mayfair, London’s famed West End and the iconic City of London.

Rockwell is a plant-filled hideaway to sip on botanical cocktails and scape reality with fantasy. Open all day, guests and Londoners alike are invited to join. The Rooftop is a space for sipping individually crafted cocktails and drinking in the inimitable city view. Complete with alfresco and canopy-covered seating, the sky-high space lends itself as a year-round experience. Biblio, the in-house living room, accommodates up to 80 guests for a reception or 22 guests for a private dinner or boardroom-style meeting.

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Office Administrative Assistant

Pattern

London
2 days ago
London
2 days ago

The Role

Pattern is the leading partner for global ecommerce, helping brands like Nestle, Pandora, Panasonic, Skullcandy & Kong attain profitable ecommerce growth and control. Ranked among the top 5 Amazon sellers globally, Pattern has over 400 employees across 13 global sites. Pattern offer outsourced marketplace management services for brands as well as strategic consultancy services worldwide providing a full suite of monitoring, compliance, advertising, creative and distribution services for hundreds of brands.

The Pattern Europe team is looking for a UK-based Office Administrative Assistant to provide administrative office support, own the management of the office (when we reopen) and support on ad hoc tasks across the teams.

This is a fast-paced role which requires flexibility and high attention to detail. The successful candidate will need to be able to multitask and work collaboratively with our teams to meet deadlines and ensure a high standard of work.

The ideal candidate will have 3+ years’ experience in administrative work, and preferably some experience in finance, sales or HR administration. Strong verbal and written communication skills are a requirement for the role.

Based in our modern and friendly central London office, we offer a competitive salary, a great team culture plus a range of other benefits. When the UK government advises that it is safe to return to the physical workplace, our Office Administrative Assistant will also need to perform reception duties and general office administration.

Principal Duties

Support the company on general administrative tasks, including but not limited to:

  • Planning and booking company-wide meetings
  • Diary and meeting co-ordination support for the General Manager and other senior managers
  • Liaising with the US head office on HR, IT and Finance matters
  • Travel booking, including flight/train and hotel booking and car hire for senior management
  • Answering the phone (to be redirected while working remotely)
  • Assisting with company communications

Support our teams on an ongoing basis, including but not limited to:

  • Processing confidential client paperwork, including contracts and invoices
    • Proposal and presentation review
    • Support on ad-hoc tasks, including research and client projects
    • Supply and equipment procurement for our logistic teams in UK and NL

    Support on HR and financial tasks, including but not limited to:

    • Holiday and sickness tracking
    • Onboarding new starters
    • Invoice tracking and collation

    Provide office administration support when the UK office reopens, including but not limited to:

    • Front desk reception, including greeting visitors and answering the phone
    • Opening correspondence and forwarding to the correct department, as well as co-ordinating postage or couriers for outgoing post
    • Update and manage Health and Safety procedures, including Risk Assessments
    • Researching and purchasing new equipment where needed
    • Arrange servicing and maintenance support where needed
    • Manage contracts and relationships with office suppliers
    • Supporting the social team with planned events and venue bookings
    • Ordering food and drink for the office, from weekly teas and coffee to alcohol and party food for social events

    Skills & Qualifications:

    • 3+ years’ experience in administrative support
    • Strong verbal and written communication – fluent English is required
    • Ability to multitask with a high attention to detail
    • Confident, independent thinker who can make decisions without the need to always have confirmation yet has the discretion and judgement to know when is appropriate to escalate and seek guidance
    • Strong interpersonal skills, able to work collaboratively and clearly at all levels of seniority, across multiple teams and time zones
    • Strong time management and ability to work towards deadlines, and prioritise appropriately
    • Strong Microsoft Office skills, particularly Excel and PowerPoint
    • Strong numeracy and data skills

    The successful candidate must have the right to work in the UK.

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    Finance and Office Administrator – China

    Whitbread

    London Holborn
    7 days ago
    London Holborn
    7 days ago
    The team in our China sourcing office is small but essential to the supply of goods to our UK and German Hotels and Restaurants. We are recruiting for an all-round Finance and Office Administrator. This role will require someone who is an experienced accountant with experience in payroll and who is a confident administrator who can support all aspects of day-to-day finances and office management as well as working with our key supplier partners.

    Role:                            Finance and Office Administrator – China

    Function:                     Procurement and Supply Chain

    Location:                     Jing’an District, Shanghai, China

    Employment Type:      Fixed Term for 2 years. 

    Salary:                          Up to £25,000 GPB plus other benefits (Up to 225,000 RMB)

    The team in our China sourcing office is small but essential to the supply of goods to our UK and German Hotels and Restaurants. We are recruiting for an all-round Finance and Office Administrator.  This role will require someone who is an experienced accountant with experience in payroll and who is a confident administrator who can support all aspects of day-to-day finances and office management as well as working with our key supplier partners.

    As a leading British business of more than 275 years standing, we have experienced turbulent times before and adapted and evolved to remain one of the hospitality sector’s most successful companies. Built on such robust foundations, our expertise has meant we responded decisively throughout this year with our teams, guests and the continuity of our business at the heart of every decision we made. We acted quickly, to ensure we were prepared for the future, whatever it may hold. 

    What continues to set us apart are our excellent products and people. We have much loved brands such as Beefeater, Brewers Fayre, Bar + Block alongside exciting up and coming propositions such as Cookhouse & Pub. And in Premier Inn, we have the UK’s favourite budget hotel chain, currently outperforming the market and ambitious for more as we execute our plans in both the UK and Germany. At Whitbread, we remain true to our values and put our people at the centre of everything we do.

    What you will be doing:

    • Overall responsibility for the complete and accurate Financial Accounting and management accounting and reporting for Whitbread China
    • Responsible for managing the end-to-end tax compliance process which is outsourced to Tax Advisors.  This will entail obtaining and sharing information with our Tax Advisers and keeping Whitbread Finance and Tax up to date.  The tax returns will be reviewed by Whitbread Finance/Tax prior to submission  
    • Lead the month end close process and reporting cycle by engaging and partnering with the wider finance teams to deliver a controlled and insightful close
    • Manage team holidays, sickness and overtime 
    • Prepare, process and confirm expenses have been raised and paid in line with required timelines
    • Support people related activities such as; support for on-boarding employees & liaising between IT suppliers and the office, ensuring the smooth-running of the office

     Why we’d love you to apply:

    • Experienced accountant
    • Fluent in Mandarin and English speaking
    • Experienced in accounting best practices and policies, including local GAAP, IFRS
    • Previous experience in an Admin or Office Manager role
    • Excellent stakeholder management and engagement
    • Previous experience dealing with auditors
    • Great at prioritising as well as problem solving skills

    In return, we will offer you:

    •  Competitive salary
    • A collaborative work culture that focuses on enabling your success and continuing your personal development
    • A genuine flexible working policy
    • Provide social and health insurance
    • Annual health check
    • Up to 25% discount off our brands
    • Perks at work
    A
    A

    Office Manager

    Aesop

    London
    2 days ago
    London
    2 days ago

    Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best. Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.


    Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.


    In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees’ external pursuits.


    We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here. If you would like to join Aesop, we invite you to peruse our current career opportunities.

    Purpose of the role

    To provide facilities management, cultural leadership and a high level of administrative support for the UK Office. You will be responsible for the coordination of all operational aspects of the UK Office, including hosting guests, liaising with suppliers and monitoring stationary and consumables. This includes actively seeking out administrative efficiencies and implementing new office processes as required. Superior communication skills, outstanding attention to detail, time management, an ability to manage various tasks at the same time, combined with the competency to foster excellent relations with others are all part of the position.

    A key function of the role will be the ability to host the variety of guests that attend the office each day in a confident and considered manner that aligns with Aesop’s values and approach. A high level of professionalism reflecting company standards is critical to the role.

    Key responsibilities of the role include, but are not limited to –

    • Responsibility for the office budget and any other costs associated with running the office

    • Provide key elements of on-boarding content to new staff to guarantee their successful entry into the business

    • Calendar management involving maintaining, prioritising and scheduling all meetings domestically and internationally including meeting room bookings and external reservations

    • Managing all travel requirements for the GM including international and domestic flights, accommodation, scheduling meetings, preparing travel itineraries and managing global time zone differences

    • Responsibility for office health and safety including all relevant regulations and compliance

    • Coordinate board meetings and functional summits involving large groups of overseas visitors and coordination of their travel needs and agendas

    • Oversee the re-stocking of consumables and supplies to the office

    • Manage relationships with the landlord, local residents and business to the benefit of the business

    • Oversee all Facilities maintenance & repair

    • Provide high level administrative support for the UK Office including general correspondence, emails, creating files, expenses, updating spreadsheets to Aesop standards

    • Assisting with organising various Company events and social activities

    • Ensure the general ambience of the office is always in keeping with company standard

    • Acting as an ambassador for the office at all times and carrying out all duties in a discreet, diplomatic and efficient manner

    Who we are looking for –

    • Previous experience in an office management or PA role, preferably within the retail or creative industry

    • Highly motivated and pro-active; acting with professionalism in all interactions

    • Demonstrated ability to proactively present and escalate ideas, suggestions and problems to ensure continuous improvement

    • Experience across a range of office or event management disciplines

    • Resilient, diplomatic, confidential and trustworthy

    • Self-assured; ability to host and address people across all levels at the organisation with confidence

    • Proven experienced in Managing Microsoft Outlook Calendar

    • Advance Microsoft Excel, Word and Power Point skills

    • Strong attention to detail

      Job Type

      full-time

      Posted

      Today