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563 Jobs Found 

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Executive Assistant / Project Coordinator

Insperity

TYSONS CORNER, VA
25 days ago
TYSONS CORNER, VA
25 days ago
With their base in the Washington, DC-area, our client knows the public sector market inside and out. But, theyre also a business that values the people who run the public sector agencies. Theyre an SBA certified, woman-owned, small, disadvantaged accounting, financial management, and information technology (IT) enterprise solutions firm that understands the power of people from their cadre of employees and consultants to the clients they serve.

Executive Assistant / Project Coordinator

Our client is seeking a reliable, well-organized Special Project Coordinator/Executive Assistant (SPC/EA) to help manage various day-to-day operations. You must have multi-tasking skills, an understanding the importance of confidentiality, information organization skills, time management skills, and be detail and deadline oriented. As the SPC/EA, youll use independent judgment, problem-solving skills, and initiative to determine approach or action to take in non-routine situations. Your responsibilities will include:

Interact with the CEO, President, Chief Operating Officer (The Executive Team), clients and Project Managers who are responsible to lead various Verdi contract engagements. The Executive Team and Project Manager will depend upon the SPC/EA to manage the details of several corporate administrative tasks and various projects management.

Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas. Assists HR Manager with recruiting, including writing position descriptions, sourcing/reviewing resumes and making initial outreach calls as well as managing hiring requisition, offer letter, employment agreement and background investigation for new hires.

Promotes the corporate image by setting the tone of Verdi Consulting for guests and employees from the time they are greeted on the phone and in the reception area, to the time they leave the company. Currently all work is performed remotely.

Interact between the Executive Team, clients, and staff. The Executive Team and Project Manager will depend upon the SPC/EA to manage the details of corporate administrative tasks and the projects management. The SPC/EA must be dependable and can be relied upon to uphold his/her responsibilities, with limited oversight.

Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas.

Works closely with project team members, managers and leads to help manage resources, information, assist with scheduling and planning meetings, as well as additional project activities, such as such as document and information distribution, report collation and communication support to deliver major organizational projects efficiently. S/he ensures the project runs smoothly, on time and within budget. Duties typically include coordination of the project schedule, the budget, and risks of the project, while monitoring its progress.

Additional duties include: Reception, supply administration, basic accounting, human resources, events planning and hosting.

Qualifications:

Bachelors degree from an accredited university plus 5+ years experience with proven career progression.

A PMP would be a plus

2 years experience as a Project Coordinator

2-5 years executive support experience

Additional Attributes, Abilities, and Skills:

Experience working in a fast-paced environment balancing competing priorities and tight deadlines.

Good written and verbal communication skills. Is the bridge between the Executive Team and staff, and in the project coordinator role, must be the bridge between the project manager and the team. The ability to understand the message and deliver it clearly to the target audience.

Proven ability to handle confidential information with discretion, be adaptable to various competing demands. A high degree of personal credibility when interfacing with internal and external partners.

Must have flexible work hours. Duties can require evening and weekend work.

Must be able to sit for long periods and be able to walk distances and lift up to 25 lbs. (annual picnic set up and coordination)

Must have assisted the accounting department with reconciliation

Experience managing projects and working in project teams

Demonstrated proficiency with a variety of virtual meeting technologies, word

Benefits:

Our client values their employees time and efforts. Their commitment to your success is enhanced by their competitive compensation and a generous benefits package, flex time, and 401(k) matching.

When you join our clients team, you become part of a family of dedicated, valued partners. They provide challenging, creative work in a small business environment. You and your work are highly visible, and your efforts have an immediate impact.

Our client expects their employees to voice their opinions and make suggestions about how they can improve the services and best practices while working to achieve results for clients in a relaxed but focused setting. They believe there is a true correlation between happy employees and satisfied clients.

Our client is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Project Assistant - Policing Team - Admin. & Support IV (2x) (CARSI - El Salvador)

ATSG Corporation

San Salvador, DC
27 days ago
San Salvador, DC
27 days ago
Project Assistant- Policing Team- Admin and Support Level IV
U.S. Embassy, El Salvador
MRPT Clearance (Clearance FAQs HERE)
ATSG Corporation prides itself on our proven dedication to providing expert assistance to our government partners—without any surprises. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.
The company provides a variety of services within the Intelligence Community. Our products may be diverse, but the results are one and the same—on schedule, on budget, and completed with superior quality. We are experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. As an organization, we are consistently expanding our footprint in the contracting community.
We are presently identifying candidates for the following position: Project Assistant, Policing Team- Admin and Support Level IV. This candidate will work with Dept. of State, International Narcotics and Law Inforcement (DOS-INL) in U.S. Embassy, El Salvador on the Central America Regional Security Initiative (CARSI) contract.
The CARSI contract, one of the largest and most sophisticated multi-lateral security efforts in the world, provides funding for the US Government to assist the governments of the CARSI countries with police professionalization, justice sector reform, counter narcotics efforts, border security management, crime and violence prevention, and anti-corruption efforts. This initiative will focus on a series of Policing, Specialty, IT and Administrative roles. Requirements and responsibilities for this role are as follows:
Minimum Qualifications—
  • MRPT Clearance
  • U.S., Local or Third Country National,
  • Bachelor’s degree (or ten years’ experience).
  • Five (5) years administrative experience in a professional setting,
  • Effectively communicate in English or Spanish,
  • Knowledge of the Microsoft Office suite to include Word, Excel, and Power Point, ability to learn new software.
  • Bachelor’s degree in business administration, marketing, international relations, law, or related field or ten (10) years’ experience in business administration, marketing, or related field.
  • FSI level 4/4 Spanish, level 3/3 English.
  • Must be familiar with computer equipment and Microsoft Office programs to include word processing and spreadsheet programs.

Preferred Qualifications—
  • Five (5) years of progressively responsible experience in project management. 
  • Previous government, law enforcement or project management experience.
  • Knowledge and understanding of INL governing policies, precedents, procedures, budget, procurement, and inventory regulations

Responsibilities—
  • This position is located in San Salvador, El Salvador. Travel within El Salvador and to some international locations may be required.
  • Works closely with the INL El Salvador Police Advisory team.
  • Maintains open, timely, and effective communication with INL/El Salvador leadership, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.
  • Receives tasks, assignments, and guidance from the INL Police Advisory team.
  • May perform site visits, including to remote locations, to verify project monitoring and evaluation to determine project effectiveness.
  • Drafts statements/scopes of work, examples of equipment/services needed, market research, specifications, limitations/constraints, quantities, delivery schedule details, funding resources, etc.  Liaises with procurement team for purchases and receiving team for deliveries.
  • Assists Police Advisors with organizing PNC/Community events to promote dialogue and regular communication between police and their communities.
  • Drafts transfer and donation letters and ensures recipients are properly vetted. 
  • Creates an agenda and prepares a checklist to successfully complete all project tasks.
  • Plans and implements team trainings, events, meetings, and conferences. Obtains required resources, prepares guest lists and agendas (liaising with the travel team as necessary), submitting access requests, and setting up transportation for the participants assisting the events, as well as accompanying or driving, if necessary, delegations visiting El Salvador for these events.

*Candidates are encouraged to submit a .doc or .docx resume that explicitly addresses each of the requirements listed above.
As an Equal Opportunity Employer, our applicants and employees are protected from discrimination. Visit http://bit.ly/FederalEEO for more information.
Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Recruiting Team.
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.
To comply with Federal law, ATSG Corporation participates in E-Verify.  Successful candidates must pass the E-Verify process after hire.
We respectfully request not to be contacted by recruiters and/or staffing agencies.
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Executive Project Coordinator - $23/hour-$24/hour - DC

Beacon Hill Staffing Group, LLC

Washington, DC
22 days ago
Washington, DC
$23 - $24 Per Hour
22 days ago
$23 - $24 Per Hour

Our client, a healthcare research organization located in Washington, DC, is seeking a Project Coordinator to join their busy office!
About You:
  • A Bachelor's Degree is required.
  • 2-5+ years of professional office experience is required. Experience within a non-profit or healthcare organization is preferred.
  • High degree of professionalism, attention to detail and customer service skills.
  • Ability to work in a fast-paced environment.
  • Proficient in MS Office Suite (Word, Outlook, Excel, and PowerPoint) is required; SharePoint and GoToMeeting experience is a plus.
  • Strong written and verbal communications skills.

The Job:
  • Manage scheduling, conference call coordination, preparing for meetings, and other administrative tasks.
  • Maintain an organized filing system for the department.
  • Prepare meeting materials and record meeting notes.
  • Assist with various MS Office Suite projects within Word, Excel, and PowerPoint.
  • Maintain and track documents in SharePoint.
  • Assist with general administrative duties as needed.

This position is a temporary opportunity paying $23/hour-$24/hour and is slated to last around 6 months. If you are interested in this position, please apply with your Microsoft Word resume today
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Find Us on Facebook!

Follow Us on Twitter!

Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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Administrative Project Coordinator - $23/hour-$24/hour - DC

Beacon Hill Staffing Group, LLC

Washington, DC
7 days ago
Washington, DC
$23 - $24 Per Hour
7 days ago
$23 - $24 Per Hour

Our client, a healthcare research organization located in Washington, DC, is seeking a Project Coordinator to join their busy office!
About You:
  • A Bachelor's Degree is required.
  • 2-5+ years of professional office experience is required. Experience within a non-profit or healthcare organization is preferred.
  • High degree of professionalism, attention to detail and customer service skills.
  • Ability to work in a fast-paced environment.
  • Proficient in MS Office Suite (Word, Outlook, Excel, and PowerPoint) is required; SharePoint and GoToMeeting experience is a plus.
  • Strong written and verbal communications skills.

The Job:
  • Manage scheduling, conference call coordination, preparing for meetings, and other administrative tasks.
  • Maintain an organized filing system for the department.
  • Prepare meeting materials and record meeting notes.
  • Assist with various MS Office Suite projects within Word, Excel, and PowerPoint.
  • Maintain and track documents in SharePoint.
  • Assist with general administrative duties as needed.

This position is a temporary opportunity paying $23/hour-$24/hour and is slated to last around 6 months. If you are interested in this position, please apply with your Microsoft Word resume today
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Find Us on Facebook!

Follow Us on Twitter!

Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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Executive Assistant/Project Coordinator

Latitude, Inc.

Rockville, MD
30+ days ago
Rockville, MD
30+ days ago

Main Things:

  1. Must have a degree
  2. 1-4 years of exp including internships
  3. Want someone who has supported IT projects and would really like someone who has done so for government IT projects.  So an executive admin that work for a Federal contractor.
  4. Will be tasked with organizing data and making it look pretty with excel.  MUST HAVE GOOD EXCEL and MS Office experience.
  5. Sit in on meetings and taking meeting minutes/detailed notes.

 

  • Respond to customer inquiries via phone and email.
  • Coordinate the scheduling of high level strategic and tactical meetings.
  • Prepare meeting agendas, compose minutes, and track related action items.
  • Write and/or edit communications, presentations, marketing material, blogs, reports, announcements, and other materials to support the Chief’s objectives.
  • Create and maintain comprehensive documentation in centralized repository.
  • Assist in the development of communication and training plans.
  • Take notes during project meetings and distribute meeting summaries accordingly.
  • Create written documents with a consistent format, style, and presentation.

Job Requirements

  • Bachelor’s degree in related field.
  • 2 years’ administrative/executive assistant support experience with Government clients.
  • Expert working knowledge of MS PowerPoint and Excel.
  • Experience running reports to create tables and graphs.
  • Strong written and verbal communication skills.
  • Ability to multitask in a fast-paced environment to support multiple stakeholders.
  • Exceptional organizational and administrative skills.

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Administrative Coordinator (GME)

Howard University Hospital

Washington, DC
2 days ago
Washington, DC
2 days ago
Basic Function:
 
The purpose of this position is to provide professional/business support to Howard University's Graduate Medical Education Division (GME).
 
DIMENSIONS:
 
Indeterminate.
 
NATURE AND SCOPE:
 
Internal contacts include executives, administrators, managers, physicians, clinicians, staff and patients of the residents and the University at large. External contacts include consultants, various medical institutions/organizations, vendors, legal firms, insurance and financial institutions, etc.
 
PRINCIPAL ACCOUNTABILITIES:
 
Supports and/or represents Associate Senior VP for Health Sciences in duties related to Graduate Medical Education.
 
Provides input to refine GME standards, guidelines, and chairing/co-chairing meetings, upon request.
 
Assesses divisional bottlenecks, establishing measuring tools for performance  outcomes and  providing solutions/scenarios for various business units within Graduate Medical Education (GME) .
 
Assists and facilitates the strategy and implementation of contracts, affiliation agreements and other initiatives designed to promote the furtherance of GME initiatives and reputation.
 
Serves as a liaison for the Residency Program Coordinators to ensure knowledge of and compliance with procedures and assignments in support of Graduate Medical Education.
 
Keeps current with Accreditation Council for Graduate Medical Education (ACGME) requirements and implement policies/procedures to ensure institutional compliance.
 
Assists with maintaining protocols related to ACGME and HUH Guidelines for resident activity.
 
Assists with the development of GME policies, procedures, educational curriculum and orientation for Residency Program Coordinator(s).
 
Consult s/cooperates with the GME Director to prepare and publish outcomes of innovative educational activities.

Consults with the GME Director to create, distribute, compile and maintain documents related to internal reviews of the accredited and non-accredited programs under the Accreditation Council for

Graduate Medical Education, as well as the Institutional Review.
 
Schedules, compiles and maintains documents for resident grievances. Maintains the GME website and GME Issue tracker database.

Makes recommendations that facilitate continuous improvement in operating efficiency of GME and its programs. Assists· with creation and maintenance of the Department's Policy and Procedure manual.

Promotes adherence to the Health Sciences Compliance Program, the Howard University Code of Ethics and the Health Sciences Standards of Conduct.
 
Attends annual and periodic mandatory Compliance Program training including the Health Insurance Portability and Accountability Act (HIPAA) Privacy training.
 
Participates in activities that promote adherence to federal healthcare program requirements. Actively participates in Health Sciences Compliance Program activities.

Adheres to the requirements of the HIPAA Privacy Policies and Procedures. Maintains confidentiality of patients, families, and staff.

Assumes other duties and responsibilities that are related and appropriate to the position and area.

The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all-inclusive.
 
CORE COMPETENCIES:
 
Knowledge of the principles, practices and methodologies of office management.
 
Ability to prepare and deliver presentations before customers, clients and other employees.
 
Ability to plan, prioritize , organize and coordinate work in situations where demands of a diverse nature and conflicting deadlines are involved.
 
Ability to work well under pressure, remain organized and focused and pay attention to detail, while delivering quality, polite and courteous services.
 
Ability to work as a team member as well as team leader on respective projects.


Ability to identify problems, recommend solutions, establish priorities and coordinate work activities.
 
Competence in both oral and written English.
 
Ability to establish and maintain effective and harmonious work relationships with staff, physicians, Hospital and University officials, and the general public.
 
MINIMUM REQUIREMENTS:
 
Bachelor's Degree in business, public administration, health affairs, health education or hospital administration preferred and one (1) year relevant experience.
 
Must be able to stand, walk, sit, lift, stoop, kneel, crouch, bend, pull, push, reach, handle, write, type, file, calculate, compare, edit, evaluate, interpret and organize for extended periods of time.
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Administrative Coordinator

Rock Creek Foundation

Silver Spring, MD
1 day ago
Silver Spring, MD
1 day ago

SUMMARY: 

The employee is responsible for handling office coordination, including reception and administration duties, coordinating intake assessments, maintaining departmental waitlists; organizing company events; handling company inquiries, and sorting and distributing mail.

ESSENTIAL DUTIES, RESPONSIBILITIES AND CORE COMPETENCIES:

  •  Retrieves messages from voice mail and forwards to appropriate personnel
  •  Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable
  • Answers questions about organization and provides callers with address, directions, and other information
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Monitors visitor access and issues passes when required
  • Receives, sorts, and routes mail, and maintains and routes publications
  • Performs other clerical duties as needed, such as filing, photocopying, and collating
  • Maintains and distributes telephone listings
  • Schedules the conference room for meetings as requested by personnel
  • Ensure reception area is tidy
  • Give visitors badges and direct them to where they can sign in
  • Schedules intake assessments and completes with intake team, makes recommendations to appropriate team members, schedules consumer trial visits
  • Maintains departmental waitlist and sends appropriate admission decision forms
  • Conduct quarterly meetings with family members, assists with the development of family support services
  • Assists departments with development of virtual support services
  • Coordinates and plans large company events, such as Christmas parties and Family and Friends Day
  • Attends mandatory meetings
  • Check’s work email at the beginning and end of each shift
  • Participates in and successfully completes all required trainings
  • Other duties as assigned

 

Affiliated Sante Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Affiliated Santé Group participates in E-Verify.

http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

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Administrative Coordinator

Rock Creek Foundation

Silver Spring, MD
1 day ago
Silver Spring, MD
1 day ago

SUMMARY: 

The employee is responsible for handling office coordination, including reception and administration duties, coordinating intake assessments, maintaining departmental waitlists; organizing company events; handling company inquiries, and sorting and distributing mail.

ESSENTIAL DUTIES, RESPONSIBILITIES AND CORE COMPETENCIES:

  •  Retrieves messages from voice mail and forwards to appropriate personnel
  •  Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable
  • Answers questions about organization and provides callers with address, directions, and other information
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Monitors visitor access and issues passes when required
  • Receives, sorts, and routes mail, and maintains and routes publications
  • Performs other clerical duties as needed, such as filing, photocopying, and collating
  • Maintains and distributes telephone listings
  • Schedules the conference room for meetings as requested by personnel
  • Ensure reception area is tidy
  • Give visitors badges and direct them to where they can sign in
  • Schedules intake assessments and completes with intake team, makes recommendations to appropriate team members, schedules consumer trial visits
  • Maintains departmental waitlist and sends appropriate admission decision forms
  • Conduct quarterly meetings with family members, assists with the development of family support services
  • Assists departments with development of virtual support services
  • Coordinates and plans large company events, such as Christmas parties and Family and Friends Day
  • Attends mandatory meetings
  • Check’s work email at the beginning and end of each shift
  • Participates in and successfully completes all required trainings
  • Other duties as assigned

 

Affiliated Sante Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Affiliated Santé Group participates in E-Verify.

http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

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Office Assistant

Kolb Electric

Washington, DC
9 days ago
Washington, DC
9 days ago

We have an immediate need for an Office Assistant to support our growing information construction company. This is an excellent opportunity for someone that is well organized, honest, friendly, and looking for a fun and rewarding office management position. This is a permanent position.

Primary Job Duties
Maintaining QuickBooks. This includes recording revenues and expenses, invoicing, and generating monthly reports.
Calculating and submitting payroll
Processing vendor purchase orders
Keeping track of employee Paid Time Off balances and training budgets
Helping to onboard new employees. (arranging phone service, benefits, etc.)
Assisting with business development efforts. For example, preparing to host a vendor booth at various conferences.
Assisting with efforts to locate and move to a new, larger office
Various other office support duties as needed

Job Benefits
Competitive compensation
You'll be part of a closely-knit team of dedicated employees.
If you think you're the right person for this challenging and fun career opportunity, apply now.

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Office Administrator

Hanger, Inc.

Washington, DC
8 days ago
Washington, DC
8 days ago

With a mantra of Empowering Human Potential, Hanger, Inc. is the world's premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger's Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With nearly 160 years of clinical excellence and innovation, Hanger's vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.


The Medical Office Administrator provides the highest level of customer service to patients, fellow employees and referral sources through the coordination and administration of the front office activities. Typical responsibilities include all aspects of the clinic administrative operations from scheduling appointments, validating insurance and payment authorization, inputting claims, processing payments, performing account collections, conducting billing research and responding to telephone inquiries. Ensure billing for all services provided is accurate, timely and fully documented. Provide efficient cash collection through excellent reimbursement practices while ensuring compliance with relevant laws, regulations and established Company policies and compliance programs.


Depending on the operational requirements and size of the Hanger Clinic, this position may include some or all of the functions or roles listed below:

 

Patient Check In:

  • Responsible for all aspects of patient appointment scheduling, insurance verification, creation of new patient charts and maintenance of patient records in accordance to Hanger compliance policies, scanning and filing patient documents, ensuring complete and accurate information, managing incoming phone calls, timely completion of all assigned tasks.

Patient Check Out:

  • Provides administrative support for all aspects of closing a patient visit including obtaining insurance authorization, providing financial counseling for patients, posting over the counter (OTC) payments, timely completion of all assigned tasks, mail forwarding tasks and daily document research on an electronic health/medical record system, coordinating with clinical staff in managing in progress services, scheduling return appointments, reviewing and managing incoming documents and tasking to appropriate parties to outstanding requests for information.

Billing:

  • Reviews charge information to ensure accuracy per payer requirements; makes corrections as needed. 
  • Manages services in progress and updates to accounts receivable (AR) once items are delivered, maintaining AR levels over 120 days at or below target level. 
  • Responsible for reviewing claim edits and resolving them, working claim rejections and denials, performing voids and corrections as necessary. 
  • Responsible for submitting clean and accurate claims; accurate completion of patient chart required elements 
  • Timely completion of all assigned tasks. 
  • Generating reports to ensure that claims are processed within timely filing limits. Will also run claim edit metrics to determine the type of edit issues that are recurring to aid in future training.

Collections:

  • Manages the accounts receivable and collections process; timely completion of all assigned tasks. 
  • Assumes responsibility for maintaining company mandated collection standards. 
  • Prepares outstanding accounts reports and gathers credit and/or reference information. 
  • Manages both the internal bad debt process and the external collection agency’s process for Private Pay accounts.
  • Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. 
  • Resolves outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. 
  • May place calls or send messages to those with unresolved issues.

Inventory:

  • Assist with inventory as directed by Management and/or Inventory Coordinator as detailed below: 
  • Assist in reconciling items currently in use by clinicians to items in the inventory system 
  • Assist in counting inventory 
  • Assist in data entry of inventory counts

Minimum Qualification:

  • High school diploma or GED required. 
  • 2 years of office administrative experience 
  • A valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and Procedures.

Preferred Qualifications and Experiences:

  • At least 1 year of experience with EMR/electronic health/medical record systems (preferably NextGen and/or OnBase). 
  • Working knowledge of HIPAA and other medical insurance regulations and terminology for private payer, state and federal plans including coding, billing and reimbursement protocols. 
  • Associate's degree.
  • Ability to type 40 correct words per minute. 
  • At least 2 years of computer and office equipment experience including MS Office products (Word, Excel), e-mail and automated billing systems, facsimile machines, calculator, postage machine, copiers, etc. 
  • Basic administrative accounting skills.

Physical Requirements:

  • While performing the duties of this job, the employee will regularly be required to sit, walk and stand; occasionally bend or twist; regularly talk and hear, both in person and by telephone; use hands to operate standard office equipment; reach with hands and arms (to include reaching overhead); and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

 

NO PHONE CALLS/ WALK-INS:
In an effort to maintain our highest level of customer service to our patients, no phone calls or walk-ins from prospective candidates, recruiters, staffing agencies or contractors will be accepted by the local Hanger Clinic. Please respect our policy. Any necessary inquiries should contact our corporate Talent Acquisition department.


  • Results-driven achiever with exemplary planning and organizational skills, along with a high degree of detail orientation. 
  • Resourceful team player who excels at building trusting relationships with patients, referral sources, and colleagues. 
  • Personable office professional whose strengths include cultural sensitivity and an ability to build rapport with a diverse population in multicultural settings. 
  • Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects in a fast paced environment. 
  • Strong interpersonal, oral (including telephone) and written communication skills.
  • Basic administrative accounting skills. 
  • Demonstrated ability to provide a high level of customer service to patients, fellow employees and referral sources.
  • Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.
  • Keep the patient at the center of everything that you do, building lifelong trust.
  • Foster open collaboration and constructive dialogue with everyone around you.
  • Continuously innovate new solutions, influencing and responding to change.
  • Focus on superior outcomes, and calibrate work processes for outstanding results.

Employees working at least 20 hours per week are eligible for the following benefits:

  • Competitive Pay
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • 8 Paid Holidays per Year
  • Paid Vacation Time Off
  • Paid Sick Time Off
  • 8 hours of paid time to volunteer in your community
  • Floating Holiday
  • Life Insurance
  • Medical Flex Spend Account
  • Dependent Care Flex Spend Account
  • Free employee assistance program
  • 401(k)
  • Full-time employees are also eligible for short-term and long-term disability insurance

Posted

25 days ago

Description

With their base in the Washington, DC-area, our client knows the public sector market inside and out. But, theyre also a business that values the people who run the public sector agencies. Theyre an SBA certified, woman-owned, small, disadvantaged accounting, financial management, and information technology (IT) enterprise solutions firm that understands the power of people from their cadre of employees and consultants to the clients they serve.

Executive Assistant / Project Coordinator

Our client is seeking a reliable, well-organized Special Project Coordinator/Executive Assistant (SPC/EA) to help manage various day-to-day operations. You must have multi-tasking skills, an understanding the importance of confidentiality, information organization skills, time management skills, and be detail and deadline oriented. As the SPC/EA, youll use independent judgment, problem-solving skills, and initiative to determine approach or action to take in non-routine situations. Your responsibilities will include:

Interact with the CEO, President, Chief Operating Officer (The Executive Team), clients and Project Managers who are responsible to lead various Verdi contract engagements. The Executive Team and Project Manager will depend upon the SPC/EA to manage the details of several corporate administrative tasks and various projects management.

Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas. Assists HR Manager with recruiting, including writing position descriptions, sourcing/reviewing resumes and making initial outreach calls as well as managing hiring requisition, offer letter, employment agreement and background investigation for new hires.

Promotes the corporate image by setting the tone of Verdi Consulting for guests and employees from the time they are greeted on the phone and in the reception area, to the time they leave the company. Currently all work is performed remotely.

Interact between the Executive Team, clients, and staff. The Executive Team and Project Manager will depend upon the SPC/EA to manage the details of corporate administrative tasks and the projects management. The SPC/EA must be dependable and can be relied upon to uphold his/her responsibilities, with limited oversight.

Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas.

Works closely with project team members, managers and leads to help manage resources, information, assist with scheduling and planning meetings, as well as additional project activities, such as such as document and information distribution, report collation and communication support to deliver major organizational projects efficiently. S/he ensures the project runs smoothly, on time and within budget. Duties typically include coordination of the project schedule, the budget, and risks of the project, while monitoring its progress.

Additional duties include: Reception, supply administration, basic accounting, human resources, events planning and hosting.

Qualifications:

Bachelors degree from an accredited university plus 5+ years experience with proven career progression.

A PMP would be a plus

2 years experience as a Project Coordinator

2-5 years executive support experience

Additional Attributes, Abilities, and Skills:

Experience working in a fast-paced environment balancing competing priorities and tight deadlines.

Good written and verbal communication skills. Is the bridge between the Executive Team and staff, and in the project coordinator role, must be the bridge between the project manager and the team. The ability to understand the message and deliver it clearly to the target audience.

Proven ability to handle confidential information with discretion, be adaptable to various competing demands. A high degree of personal credibility when interfacing with internal and external partners.

Must have flexible work hours. Duties can require evening and weekend work.

Must be able to sit for long periods and be able to walk distances and lift up to 25 lbs. (annual picnic set up and coordination)

Must have assisted the accounting department with reconciliation

Experience managing projects and working in project teams

Demonstrated proficiency with a variety of virtual meeting technologies, word

Benefits:

Our client values their employees time and efforts. Their commitment to your success is enhanced by their competitive compensation and a generous benefits package, flex time, and 401(k) matching.

When you join our clients team, you become part of a family of dedicated, valued partners. They provide challenging, creative work in a small business environment. You and your work are highly visible, and your efforts have an immediate impact.

Our client expects their employees to voice their opinions and make suggestions about how they can improve the services and best practices while working to achieve results for clients in a relaxed but focused setting. They believe there is a true correlation between happy employees and satisfied clients.

Our client is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Source: Insperity

About the Company

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Insperity

Insperity, a trusted advisor to America's best businesses for more than 31 years, provides an array of human resources and business solutions designed to help improve business performance. InsperityT Business Performance Advisors offer the most comprehensive suite of products and services available in the marketplace. Insperity delivers administrative relief, better benefits, reduced liabilities and a systematic way to improve productivity through its premier Workforce OptimizationT solution. Additional company offerings include Human Capital Management, Payroll Services, Time and Attendance, Performance Management, Organizational Planning, Recruiting Services, Employment Screening, Financial Services, Expense Management, Retirement Services and Insurance Services.

Company Size

2,500 to 4,999 employees

Founded

1986