• A Bachelor's Degree is required.
• 2-5+ years of professional office experience is required. Experience within a non-profit or healthcare organization is preferred.
• High degree of professionalism, attention to detail and customer service skills.
• Ability to work in a fast-paced environment.
• Proficient in MS Office Suite (Word, Outlook, Excel, and PowerPoint) is required; SharePoint and GoToMeeting experience is a plus.
• Strong written and verbal communications skills.

• Manage scheduling, conference call coordination, preparing for meetings, and other administrative tasks.
• Maintain an organized filing system for the department.
• Prepare meeting materials and record meeting notes.
• Assist with various MS Office Suite projects within Word, Excel, and PowerPoint.
• Maintain and track documents in SharePoint.
• Assist with general administrative duties as needed.

• A Bachelor's Degree is required.
• 2-5+ years of professional office experience is required. Experience within a non-profit or healthcare organization is preferred.
• High degree of professionalism, attention to detail and customer service skills.
• Ability to work in a fast-paced environment.
• Proficient in MS Office Suite (Word, Outlook, Excel, and PowerPoint) is required; SharePoint and GoToMeeting experience is a plus.
• Strong written and verbal communications skills.

• Manage scheduling, conference call coordination, preparing for meetings, and other administrative tasks.
• Maintain an organized filing system for the department.
• Prepare meeting materials and record meeting notes.
• Assist with various MS Office Suite projects within Word, Excel, and PowerPoint.
• Maintain and track documents in SharePoint.
• Assist with general administrative duties as needed.

Main Things:

1. Must have a degree
2. 1-4 years of exp including internships
3. Want someone who has supported IT projects and would really like someone who has done so for government IT projects.  So an executive admin that work for a Federal contractor.
4. Will be tasked with organizing data and making it look pretty with excel.  MUST HAVE GOOD EXCEL and MS Office experience.
5. Sit in on meetings and taking meeting minutes/detailed notes.

• Respond to customer inquiries via phone and email.
• Coordinate the scheduling of high level strategic and tactical meetings.
• Prepare meeting agendas, compose minutes, and track related action items.
• Write and/or edit communications, presentations, marketing material, blogs, reports, announcements, and other materials to support the Chief’s objectives.
• Create and maintain comprehensive documentation in centralized repository.
• Assist in the development of communication and training plans.
• Take notes during project meetings and distribute meeting summaries accordingly.
• Create written documents with a consistent format, style, and presentation.

Job Requirements

• Bachelor’s degree in related field.
• 2 years’ administrative/executive assistant support experience with Government clients.
• Expert working knowledge of MS PowerPoint and Excel.
• Experience running reports to create tables and graphs.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment to support multiple stakeholders.
• Exceptional organizational and administrative skills.

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SUMMARY: 

The employee is responsible for handling office coordination, including reception and administration duties, coordinating intake assessments, maintaining departmental waitlists; organizing company events; handling company inquiries, and sorting and distributing mail.

ESSENTIAL DUTIES, RESPONSIBILITIES AND CORE COMPETENCIES:

•  Retrieves messages from voice mail and forwards to appropriate personnel
•  Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable
• Answers questions about organization and provides callers with address, directions, and other information
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Monitors visitor access and issues passes when required
• Receives, sorts, and routes mail, and maintains and routes publications
• Performs other clerical duties as needed, such as filing, photocopying, and collating
• Maintains and distributes telephone listings
• Schedules the conference room for meetings as requested by personnel
• Ensure reception area is tidy
• Give visitors badges and direct them to where they can sign in
• Schedules intake assessments and completes with intake team, makes recommendations to appropriate team members, schedules consumer trial visits
• Maintains departmental waitlist and sends appropriate admission decision forms
• Conduct quarterly meetings with family members, assists with the development of family support services
• Assists departments with development of virtual support services
• Coordinates and plans large company events, such as Christmas parties and Family and Friends Day
• Attends mandatory meetings
• Check’s work email at the beginning and end of each shift
• Participates in and successfully completes all required trainings
• Other duties as assigned

Affiliated Sante Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Affiliated Santé Group participates in E-Verify.

http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

SUMMARY: 

The employee is responsible for handling office coordination, including reception and administration duties, coordinating intake assessments, maintaining departmental waitlists; organizing company events; handling company inquiries, and sorting and distributing mail.

ESSENTIAL DUTIES, RESPONSIBILITIES AND CORE COMPETENCIES:

•  Retrieves messages from voice mail and forwards to appropriate personnel
•  Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable
• Answers questions about organization and provides callers with address, directions, and other information
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Monitors visitor access and issues passes when required
• Receives, sorts, and routes mail, and maintains and routes publications
• Performs other clerical duties as needed, such as filing, photocopying, and collating
• Maintains and distributes telephone listings
• Schedules the conference room for meetings as requested by personnel
• Ensure reception area is tidy
• Give visitors badges and direct them to where they can sign in
• Schedules intake assessments and completes with intake team, makes recommendations to appropriate team members, schedules consumer trial visits
• Maintains departmental waitlist and sends appropriate admission decision forms
• Conduct quarterly meetings with family members, assists with the development of family support services
• Assists departments with development of virtual support services
• Coordinates and plans large company events, such as Christmas parties and Family and Friends Day
• Attends mandatory meetings
• Check’s work email at the beginning and end of each shift
• Participates in and successfully completes all required trainings
• Other duties as assigned

Affiliated Sante Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Affiliated Santé Group participates in E-Verify.

http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

We have an immediate need for an Office Assistant to support our growing information construction company. This is an excellent opportunity for someone that is well organized, honest, friendly, and looking for a fun and rewarding office management position. This is a permanent position.

Primary Job Duties
Maintaining QuickBooks. This includes recording revenues and expenses, invoicing, and generating monthly reports.
Calculating and submitting payroll
Processing vendor purchase orders
Keeping track of employee Paid Time Off balances and training budgets
Helping to onboard new employees. (arranging phone service, benefits, etc.)
Assisting with business development efforts. For example, preparing to host a vendor booth at various conferences.
Assisting with efforts to locate and move to a new, larger office
Various other office support duties as needed

Job Benefits
Competitive compensation
You'll be part of a closely-knit team of dedicated employees.
If you think you're the right person for this challenging and fun career opportunity, apply now.

With a mantra of Empowering Human Potential, Hanger, Inc. is the world's premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger's Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With nearly 160 years of clinical excellence and innovation, Hanger's vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.

The Medical Office Administrator provides the highest level of customer service to patients, fellow employees and referral sources through the coordination and administration of the front office activities. Typical responsibilities include all aspects of the clinic administrative operations from scheduling appointments, validating insurance and payment authorization, inputting claims, processing payments, performing account collections, conducting billing research and responding to telephone inquiries. Ensure billing for all services provided is accurate, timely and fully documented. Provide efficient cash collection through excellent reimbursement practices while ensuring compliance with relevant laws, regulations and established Company policies and compliance programs.

Depending on the operational requirements and size of the Hanger Clinic, this position may include some or all of the functions or roles listed below:

Patient Check In:

• Responsible for all aspects of patient appointment scheduling, insurance verification, creation of new patient charts and maintenance of patient records in accordance to Hanger compliance policies, scanning and filing patient documents, ensuring complete and accurate information, managing incoming phone calls, timely completion of all assigned tasks.

Patient Check Out:

• Provides administrative support for all aspects of closing a patient visit including obtaining insurance authorization, providing financial counseling for patients, posting over the counter (OTC) payments, timely completion of all assigned tasks, mail forwarding tasks and daily document research on an electronic health/medical record system, coordinating with clinical staff in managing in progress services, scheduling return appointments, reviewing and managing incoming documents and tasking to appropriate parties to outstanding requests for information.

Billing:

• Reviews charge information to ensure accuracy per payer requirements; makes corrections as needed. 
• Manages services in progress and updates to accounts receivable (AR) once items are delivered, maintaining AR levels over 120 days at or below target level. 
• Responsible for reviewing claim edits and resolving them, working claim rejections and denials, performing voids and corrections as necessary. 
• Responsible for submitting clean and accurate claims; accurate completion of patient chart required elements 
• Timely completion of all assigned tasks. 
• Generating reports to ensure that claims are processed within timely filing limits. Will also run claim edit metrics to determine the type of edit issues that are recurring to aid in future training.

Collections:

• Manages the accounts receivable and collections process; timely completion of all assigned tasks. 
• Assumes responsibility for maintaining company mandated collection standards. 
• Prepares outstanding accounts reports and gathers credit and/or reference information. 
• Manages both the internal bad debt process and the external collection agency’s process for Private Pay accounts.
• Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. 
• Resolves outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. 
• May place calls or send messages to those with unresolved issues.

Inventory:

• Assist with inventory as directed by Management and/or Inventory Coordinator as detailed below: 
• Assist in reconciling items currently in use by clinicians to items in the inventory system 
• Assist in counting inventory 
• Assist in data entry of inventory counts

Minimum Qualification:

• High school diploma or GED required. 
• 2 years of office administrative experience 
• A valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and Procedures.

Preferred Qualifications and Experiences:

• At least 1 year of experience with EMR/electronic health/medical record systems (preferably NextGen and/or OnBase). 
• Working knowledge of HIPAA and other medical insurance regulations and terminology for private payer, state and federal plans including coding, billing and reimbursement protocols. 
• Associate's degree.
• Ability to type 40 correct words per minute. 
• At least 2 years of computer and office equipment experience including MS Office products (Word, Excel), e-mail and automated billing systems, facsimile machines, calculator, postage machine, copiers, etc. 
• Basic administrative accounting skills.

Physical Requirements:

• While performing the duties of this job, the employee will regularly be required to sit, walk and stand; occasionally bend or twist; regularly talk and hear, both in person and by telephone; use hands to operate standard office equipment; reach with hands and arms (to include reaching overhead); and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

NO PHONE CALLS/ WALK-INS:
In an effort to maintain our highest level of customer service to our patients, no phone calls or walk-ins from prospective candidates, recruiters, staffing agencies or contractors will be accepted by the local Hanger Clinic. Please respect our policy. Any necessary inquiries should contact our corporate Talent Acquisition department.

• Results-driven achiever with exemplary planning and organizational skills, along with a high degree of detail orientation. 
• Resourceful team player who excels at building trusting relationships with patients, referral sources, and colleagues. 
• Personable office professional whose strengths include cultural sensitivity and an ability to build rapport with a diverse population in multicultural settings. 
• Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects in a fast paced environment. 
• Strong interpersonal, oral (including telephone) and written communication skills.
• Basic administrative accounting skills. 
• Demonstrated ability to provide a high level of customer service to patients, fellow employees and referral sources.
• Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.
• Keep the patient at the center of everything that you do, building lifelong trust.
• Foster open collaboration and constructive dialogue with everyone around you.
• Continuously innovate new solutions, influencing and responding to change.
• Focus on superior outcomes, and calibrate work processes for outstanding results.

Employees working at least 20 hours per week are eligible for the following benefits:

• Competitive Pay
• Health Insurance
• Dental Insurance
• Vision Insurance
• 8 Paid Holidays per Year
• Paid Vacation Time Off
• Paid Sick Time Off
• 8 hours of paid time to volunteer in your community
• Floating Holiday
• Life Insurance
• Medical Flex Spend Account
• Dependent Care Flex Spend Account
• Free employee assistance program
• 401(k)
• Full-time employees are also eligible for short-term and long-term disability insurance