*Position contingent upon availability of funding/ programming

GENERAL SUMMARY

Oversees the payroll processes for the Springfield Public Schools and the City of Springfield. Provides external reporting to state and federal authorities for employees’ gross wages and benefits. Works closely with Human Resources to be certain that employees are paid both timely and accurately.

ESSENTIAL DUTIES & RESPONSIBILITIES

The above position is illustrative of the tasks and responsibilities. It is not meant to be all –inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.

• Supervises staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
• Directs the activities of the department, which includes planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, standards, and/or service offerings; ensures compliance with federal, state, and local laws, regulations, codes, and/or standards.
• Provides detailed analysis of employees by non bargaining and bargaining unit for compliance with contracts for rates of pay. Reviews individuals on a regular basis for payroll anomalies.
• Reviews each payroll for City and SPS each week prior to posting from an overall balancing perspective to make sure pay and deduction amounts appear reasonable.
• Provides daily maintenance of the Employee Self Service Module. Reviews and responds appropriately to employee concerns with compensation, profile concerns, and general system access to reduce the number of phone calls for general information.
• Verifies payroll data and submission to MA Teachers' Retirement System monthly.
• Balances and files Form 941 for the DOR and IRS quarterly, balances and files Form W2 with employees, DOR and SSA at year end. Balances and files DUA for unemployment data quarterly.
• Performs related duties of a similar nature and level as assigned.

MINIMUM JOB QUALIFICATIONS

Education and Experience

Bachelor’s Degree in Accounting and at least 5 years experience in accounting.

Appropriate education substitutions can be made.

KNOWLEDGE, SKILLS, and ABILITIES

• Knowledge of Microsoft Access and Munis table and data structure and reporting requirements
• Knowledge of Munis HR/Payroll system
• Knowledge of teacher collective bargaining agreements and retirement eligibility
• Knowledge of Federal and State labor laws
• Ability to read and understand collective bargaining agreements
• Ability to analyze and make sense of misapplied logic
• Ability to use Excel to construct pivot tables
• Ability to assemble pay rules and identify potential problems
• Ability to respond appropriately to poorly worded requests
• Ability to compile and review data from various perspectives and maintain data integrity
• Ability to identify calculation errors and make corrective actions
• Ability to supervise and evaluate employees
• Ability to prioritize and assign work
• Ability to balance competing requirements and needs of client organizations
• Ability to develop and write reports, policies, and correspondence
• Ability to handle common inquiries or complaints
• Ability to respond to questions from students, faculty, staff, and visitors
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to use (or learn to use) computer software and systems applicable to the position
• Ability to collect, organize, and interpret data and prepare accurate records
• Ability to compare data from a variety of sources for accuracy and completeness
• Ability to organize large volumes of detailed data and information
• Ability to verify and maintain accuracy of detailed data and information, detect data errors
• Ability to maintain well-organized materials, files, systems and tools
• Ability to adapt to changes in work situations and priorities
• Ability to reason/analyze; use logic to identify and resolve problems
• Ability to evaluate, organize, and summarize data and information
• Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

CORE KNOWLEDGE, SKILLS, AND ABILITIES

• Skill in utilizing interpersonal skills to relate and interact with a diverse population
• Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines
• Ability to provide positive and effective customer service
• Ability to adapt to and accommodate new methods and procedures
• Ability to work independently or as a member of a team
• Ability to apply listening skills, work under pressure, address conflict and solve problems
• Ability to read, analyze and interpret standards, policies, procedures and regulations
• Ability to effectively present information using attention to detail and accuracy
• Ability to exercise good judgment
• Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone
• Ability to communicate effectively orally and in writing

PHYSICAL REQUIREMENTS

Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.

WORKING ENVIRONMENT

This position requires employee be in an office or similar indoor environment.  Employee may be exposed to individuals who are rude or irate and individuals with known violent backgrounds.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Springfield Public School District (MA) is an Equal Opportunity Employer.

Nondiscrimination Statement

The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, disability or military service or marital status. The Springfield Public Schools does not discriminate in admission to, access or treatment in its programs and activities on the basis of race, color, sex, gender identity, religion, national origin, or sexual orientation, disability or homelessness.

Title IX Notice of Nondiscrimination

Springfield Public Schools does not discriminate on the basis of sex in admission, administration of its educational programs or activities or employment.  Springfield Public Schools is required by Title IX and its implementing regulations at 34 C.F.R. Part 106 not to discrimination on the basis of sex in admission, administration of its educational programs or activities or employment.  The Senior Administrator of Human Resources, Kathleen O’Sullivan, Springfield Public Schools, 1550 Main St. Springfield MA, 01103, 413-787-7100,  ext. 55428, has been designated as the employee responsible for coordinating Springfield Public Schools efforts to comply with and carry out its responsibilities under Title IX.  Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Springfield Public Schools may be referred to Kathleen O’Sullivan or to U.S. Department of Education, Office for Civil Rights, 400 Maryland Ave., SW Washington, DC 20202-1100, telephone 800-421-3481.

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What You'll Do as Senior Buyer:

• Distribute bid packages for obtaining quotes to identify and establish appropriate sources of supply
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• Track and monitor key cost drivers and market factors and prepare market updates as required
• Maintain long-term relationships with suppliers supporting cost, quality, delivery, and inventory objectives
• Develop and implement sourcing strategies to support a competitive advantage and cost reduction targets and opportunities
• Develop creative solutions to issues related to cost, quality, delivery, and inventory management
• Analyze capabilities of prospective new suppliers and coordinated due diligence for new supplier qualification
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• Prepare and analyze material purchase price variance projections
• Work collaboratively with Planning, Logistics, Finance, Quality and Engineering to maximize customer service, support schedule adherence, assure quality, minimize inventory and manage efficient launch of new items

We're Looking for Someone Who:

• Is analytical, proactive, and organized
• Works independently with minimal supervision
• Is results oriented with a high attention to detail
• Can work in a team environment
• Exercises sound business judgement

We're Looking for Someone With:

• A bachelor’s degree preferably in business management.
• 5+ years of buying experience in consumer products for large distribution or manufacturing company
• Extensive knowledge of MRP systems/SAP preferred
• Strong negotiation skills
• Strong written, verbal, and interpersonal skills
• Knowledge of lean technologies

We offer competitive pay and bonus program, 401k matching and profit sharing.

Our robust benefits package starts on day one and includes: medical, dental, vision, HSA and FSA accounts, Disability, Life and Accidental Death Insurance, Hospital, Accident, and Critical Illness coverage, and Identity Theft Protection.

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Cartamundi East Longmeadow LLC does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities.

Candidates must be 18 years old to work for Cartamundi, East Longmeadow LLC.

No agencies please. No sponsorship available.